Vacancy at UNDP - HUMAN RESOURCES ASSOCIATE

HUMAN RESOURCES ASSOCIATE (FOR INDONESIAN NATIONALITY ONLY)

Location :	Banda Aceh, INDONESIA
Application Deadline :	11-Feb-11
Type of Contract :	Service Contract
Post Level :	SC-6
Languages Required :	English
Expected Duration of Assignment :	Up to 31 December 2011

Background

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. I. Organizational Context Under the guidance and supervision of the Operations Manager, the HR Associate ensures execution of transparent and efficient HR services in SO. The HR Associate promotes a collaborative, client-oriented approach and supports to the maintenance of high staff morale. The HR Associate can supervise Assistant, clerical and support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the SO and UNDP CO and HQs staff for resolving complex HR-related issues and information exchange.

Duties and Responsibilities

II. Functions / Key Results Expected Summary of Key Functions: Administration and implementation of HR strategies and policies Provision of HR services Staff performance management and career development Conduct of UN-related surveys Facilitation of knowledge building and knowledge sharing 1. Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results: Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework. SO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff. Provision of information to the management and staff on strategies, rules and regulations. 2. Provides HR services focusing on achievement of the following results: Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator (Hire, Manage benefits, manage assignments, manage life events, extension, separations & termination) and Absence Processor (Record Absence Takes, grant leave entitlement and adjust absence balances and monitor absence data) in Atlas. Preparation of contracts (fixed-term, ALD, SCs) and recurring Post in Atlas. Timely follow up with Finance staff on Global Payroll and non Global payroll issues Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas. Maintenance of the SO staffing table. Preparation of submissions to the Local Appointment and Promotion Board (LAPB) & CAPC for SC Provision of information on benefits/entitlements to the International Staff and Experts. Maintenance of the rosters including e-rosters. Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies. Performing a Buyer role in Atlas for preparation of POs for Salary of SC for non Global Payroll Preparation of regular Human Resources unit reports 3. Ensures proper staff performance management and career development focusing on achievement of the following results: Provision of background information and maintenance of the related data acting as Secretary of CRG. Participation in preparation of Whole Office Learning plan and individual learning plans in consultation with the Operations Manager, Head of Sub Office, HR Analyst and Learning Manager. 4. Ensures conduct of UN-related surveys focusing on achievement of the following results: Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC. 5. Ensures facilitation of knowledge building and knowledge sharing in the SO focusing on achievement of the following results: Organization of trainings for the operations/ projects staff on HR issues. Synthesis of lessons learnt and best practices in HR. Sound contributions to knowledge networks and communities of practice. III. Impact of Results The key results have an impact on the overall execution of the SO HR services and success in implementation of HR strategies and policies. Accurate analysis and presentation of financial information ensures proper HR services in the SO.

Competencies

IV. Competencies Corporate Competencies: Demonstrates commitment to UNDP’s mission, vision and values. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Functional Competencies: Knowledge Management and Learning Shares knowledge and experience Encourages office staff to share knowledge and contribute to UNDP practice areas Develops substantive knowledge of one or more Practice Areas Promotes a learning environment in the office Provides helpful feedback and advice to others in the office Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills Development and Operational Effectiveness Ability to perform a variety of specialized activities related to HR management, including administration of recruitment , contracting and performance evaluation, monitoring of transactions, reporting Strong IT skills Ability to provide input to business processes re-engineering, implementation of new systems Leadership and Self-Management Focuses on result for the client Consistently approaches work with energy and a positive, constructive attitude Demonstrates strong oral and written communication skills Remains calm, in control and good humored even under pressure Demonstrates openness to change and ability to manage complexities Responds positively to critical feedback and differing points of view Solicits feedback from staff about the impact of his/her own behavior

Required Skills and Experience

V. Recruitment Qualifications Education: Bachelor Degree in HR, Economic, Business, Public Administration or any other related field. Experience: 6 Years of progressively responsible in HR experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems. Language Requirements: Fluency in the UN and national language of the duty station. APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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