Vacancy at UNDP - ICT SUPPORT ASSISTANT

Location :	Banda Aceh, INDONESIA
Application Deadline :	10-Apr-11
Type of Contract :	Service Contract
Post Level :	SC-5
Languages Required :	English
Duration of Initial Contract :	up to 31 December 2011

Background

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. I. Organizational Context Under the guidance and direct supervision of the ICT Associate, the ICT Support Assistant provides ICT and administrative support services to the ICT unit, provides daily technical support to users of information management tools and technology infrastructure. The ICT Support Assistant promotes a client-oriented approach. The ICT Support Assistant works in close collaboration with the Front Office, Management Support and Business Development, Programme and Operations teams in a large SO, CO and UNDP HQ staff for resolving complex ICT-related issues.

Duties and Responsibilities

II. Functions / Key Results Expected Summary of key functions: Implementation of ICT management systems and strategies Effective functioning of the SO hardware and software packages Support to networks administration Provision of administrative support Facilitation of knowledge building and knowledge sharing 1. Supports implementation of ICT management systems and strategies, focusing on achievement of the following results: Compliance with corporate information management and technology standards, guidelines and procedures for the SO technology environment. Support to the use of Atlas (UNDP’s implementation of ERP) functionality for improved business results and improved client services. Provision of inputs to the SO administrative business processes mapping and implementation of the internal standard operating procedures (SOPs). Provision of inputs to preparation of results-oriented work plans. 2. Ensures effective functioning of the SO hardware and software packages, focusing on the achievement of the following results: Performance of specific technical functions, including changing of hardware electronic components (disks, memories, network wiring, power sources, PABX, etc.) and routine repairs. Assistance in the installation of commercial and in-house developed software and related upgrades Assistance in upgrading patch and anti-virus programs on a timely basis. Monitoring of file server traffic, usage and performance on a frequent and regular basis. Support to users in backing up and restoring their files, as well as in virus detection, removal and prevention. 3. Supports networks administration, focusing on achievement of the following results: Assistance in trouble-shooting and monitoring of network problems. Response to user needs and questions regarding network access. Assistance in backup and restoration procedures for local drives. Maintenance of backup logs. Assistance to organization of off-site storage of backups. 4. Support web management services, focusing on achievement of the following results: Support to the maintenance of the SO websites and Intranet. Support trouble-shooting and monitoring of websites for UNDP and other UN agencies upon request and preparation of bills for cost recovery for the service provided. Support IT Migration from Atlas to IPSAS system 5. Provides administrative support, focusing on achievement of the following results: Maintenance of an up-to-date inventory of software and hardware. Maintenance of a library of ICT related reference materials. Maintenance of the inventory and stock of supplies and spare parts in cooperation with the Procurement Unit. Maintenance of the filing system ensuring safekeeping of confidential materials. Extraction of data from various sources. Research and retrieval of l data from internal and external sources; preparation of statistical charts, tables and reports as required. Provision of ICT support to key events. Provision support on preparation of regular ICT unit reports. 6. Ensures facilitation of knowledge building and knowledge sharing in the SO, focusing on achievement of the following results: Participation and assistance in the organization of training for the SO staff on ICT issues. Sound contributions to knowledge networks and communities of practice. III. Impact of Results The key results have an impact on the overall efficiency of the Country Office including improved business results and client services. Forward-looking ICT management has an impact on the organization of office management, knowledge sharing, and information provision.

Competencies

IV. Competencies and Critical Success Factors Corporate Competencies: Demonstrates commitment to UNDP’s mission, vision and values Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Functional Competencies: Knowledge Management and Learning Shares knowledge and experience and provides helpful advice to others in the office Ability to develop systems for structuring, codifying and providing access to information and knowledge Development and Operational Effectiveness Ability to provide basic IT support services Good knowledge of PC/LAN operating systems, Microsoft Windows, corporate ICT security and viral protection systems, ERP Ability to perform a variety of standard specialized and non-specialized tasks and work processes that are fully documented, researched, recorded and reported Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems Ability to perform work of confidential nature and handle a large volume of work Some experience in client support, such as, a Help Desk or User Support Unit, Ability to provide input to business processes re-engineering, elaboration and implementation of new systems Leadership and Self-Management Focuses on result for the client and responds positively to feedback Consistently approaches work with energy and a positive, constructive attitude Demonstrates openness to change and ability to manage complexity

Required Skills and Experience

V. Recruitment Qualifications Education: Bachelor Degree in Computer Science would be desirable or relevant certifications in hardware and software management and application, Microsoft Certified Professional (MCP) required. If certification is not available at the time of recruitment, it should be obtained within 6 months. Experience: 4 years of relevant working experience, including network administration, support to management of hardware and software platforms, telecommunications facilities, knowledge of Windows-based packages/applications. Language Requirements: Fluency in the UN and national language of the duty station. APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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