Job Vacancy at UNDP

PROJECT ASSISTANT OUTPUT 3 (FOR INDONESIAN NATIONALITY ONLY)

Location :	Banda Aceh, INDONESIA
Application Deadline :	08-Nov-11
Type of Contract :	Service Contract
Post Level :	SC-5
Languages Required :	English
Duration of Initial Contract :	12 months

Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Regional Development and Poverty Reduction, Conflict Prevention and Recovery, and Environment and Energy Management, with the overarching aim of improving human development in Indonesia. In addition to the four priority areas, UNDP Indonesia also works on a variety of crosscutting initiatives such as HIV/AIDS, gender equality and information and communication technology for development I. Organizational Context The Aceh Government Transformation Programme (AGTP) addresses the urgent need to strengthen the capacity of Aceh’s provincial government and ensure that it has the wherewithal to efficiently assume the responsibilities, functions, resources and assets it has inherited from the Aceh and Nias Reconstruction and Rehabilitation Body (BRR). AGTP is designed to address critical gaps in the Aceh government’s policy-making and technical capacity. The first gap lies in the Executive’s capacity to coordinate the transition. The second gap lies in the technical capacity of the provincial and district government agencies to process assets and projects transferred from BRR, and to implement ongoing recovery work. The third gap is the administration’s broader institutional capacity to coordinate and implement reconstruction and rehabilitation work beyond the transition. The project has three outputs: (1) Enhanced capacity of the Provincial Executive to create the institutional and policy framework for successful transition and recovery. This will provide the Provincial Executive with the ability to coordinate and facilitate the transition through a demand-driven approach to key transition policy areas. This output is based in the Governor’s office. (2) Enhanced operational capacity of key provincial government agencies (SKPA, Satuan Kerja Perangkat Daerah-Aceh) to effectively fulfill their transition and recovery responsibilities. This will provide immediate transitional support to the provincial agencies with the responsibilities for coordinating, planning, implementing and monitoring the main transition activities. This output is based in BKPP. (3) Enhanced capacity of the Provincial Training & Human Resource Body (BKPP) to retain, manage and transfer to provincial and district government agencies the knowledge and skills required for successful transition and sustainable recovery. This will strengthen the province’s ability to sustain the recovery, and thereby safeguard the legacy of the resources and effort invested in Aceh’s social and physical reconstruction. This output is based in BKPP. The Project Assistant will be directly supervised by Project Coordinator Output 3, whereby his/her major task will be in providing programme support services of timely implementation of output 3 activities by ensuring high quality, accuracy and consistency of work. S/he works in close collaboration with other project components of AGTP and with the programme staff in the Governance Unit of UNDP Country Office and government officials, technical advisors and experts ensuring successful project implementation.

Duties and Responsibilities

II. Functions / Key Results Expected Summary of Key Functions: Support to formulation of AGTP programme strategies and AGTP action plan Support to management of the AGTP Administrative support to AGTP Unit Support to resource mobilization Support to knowledge building and knowledge sharing 1. As a member of UNDP-AGTP management team, support the strategic direction and action plan of the output focusing on achievement of the following activities: Ensure the implementation of Output 3 work-plan with relevant stakeholders including provincial government agencies, the Dinas, Badan, etc. Ensure timely implementation of all activities by BKPP and other SKPAs to deliver AGTP’s Output 3 activities. Support the empowerment of BKPP (Badang Kepegawaian Pelatihan dan Pendidikan) to become the focal point of capacity building initiative across SKPAs (Satuan Kerja Pemerintah Aceh) with main functions as: recruitment, trainings and distribution of civil servants. 2. Provide effective support to the implementation Management of AGTP focusing on the achievement of the following activities: Provide detail regular implementation planning of output 3 activities Provide regular report on the implementation of output 3 activities in enhancing BKPP and other relevant SKPAs’ capacity. 3. Provide administrative support to the AGTP Unit focusing on achievement of the following activities: Facilitate administrative and financial processes according to UNDP procedures and regulation for project implementation. Facilitate in supporting SKPAs to submit their monthly activities report as schedule. Facilitate payment process with provincial government, if necessary. 4. Support resource mobilization focusing on achievement of the following activities: Review of contribution agreement by ensuring resource mobilization run effectively to beneficiaries including BKPP and others. Together with BKPP, ensure regular updates on compilation of Post-Tsunami training modules and other materials. 5. Support knowledge building and knowledge sharing in the project, focusing on achievement of the following activities: Participation in the training for the project staff on programme Contributions to knowledge networks and communicate of practice Provide support to AGTP Programme Team related to data/information management (files, letter, reporting document, etc) Facilitate data/information management including maintenance of filling system both electronic and physical (of relevant documents of AGTP Project) Facilitate correspondence with project/programme partners by preparing letter for clearance; and Support with sorting data and information for project reports and programme updates as required. III. Impact of Results The key results have a direct impact on the overall efficiency and effectiveness AGTP project Management, particularly in the supporting delivery of Output 3 (strengthened institutional capacity for sustainable knowledge retention, management and transfer). Project implementation in line with the objectives of the project and UNDP rules, regulation and procedures is critical to ensure achievement of UNDP country programme outcomes. A client oriented and efficient approach has impact on the image of UNDP Indonesia.

Competencies

IV. Competencies and Critical Success Factors Functional Competencies: Level 1.1: Support the preparation of information for advocacy Identifies relevant information for advocacy for a variety of audiences Results-Based Programme Development and Management Level 1.1: Contributing to results through provision of information Provides information and documentation on specific stages of projects/programme implementation Provides information and documentation on specific stages of projects/programme implementation Building Strategic Partnerships Level 1.1: Maintaining information and databases Analyzes general information and selects materials in support of partnership building initiatives Analyzes general information and selects materials in support of partnership building initiatives Innovation and Marketing New Approaches Level 1.1: Implementing processes and uses products Documents and tracks innovative strategies/best practices/new approaches Documents and tracks innovative strategies/best practices/new approaches Resource Mobilization (Field Duty Stations) Level 1.1: Providing information for resource mobilization strategies Maintains information/databases on potential and actual donors Maintains database of project files Provides data and information needed for preparation of project documents Maintains information/databases on potential and actual donors Promoting Organizational Learning and Knowledge Sharing Level 1.1: Basic research and analysis Researches best practices and poses new, more effective ways of doing things Researches best practices and poses new, more effective ways of doing things Job Knowledge/Technical Expertise Level 1.1: Fundamental knowledge of processes, methods and procedures Understands the main processes and methods of work regarding to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Demonstrates good knowledge of information technology and applies it in work assignments Understands the main processes and methods of work regarding to the position Global Leadership and Advocacy for UNDP’s Goals Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences Client Orientation Level 1.1: Maintains effective client relationships Reports to internal and external clients in a timely and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Establishes, builds and sustains effective relationships within the work unit and with internal and external clients Responds to client needs promptly Reports to internal and external clients in a timely and appropriate fashion Core Competencies: Demonstrating/safeguarding ethics and integrity Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making Demonstrating/safeguarding ethics and integrity Prince2 training and certification, RMG

Required Skills and Experience

V. Recruitment Qualifications Education: Bachelor Degree in Business or Public Administration, Economics, Education, Political Science and Social Science Experience: A minimum 3 years of relevant administrative or programme/project experience is required at the national or international level. Knowledge experience in decentralization and governance reform issues are an advantage; Understanding on accounting and finance is an advantage; and Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Language Requirements: Fluency in written and spoken English and Indonesian. APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements. ATLAS No: 00066135

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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