VACANCY AT UNDP - MONITORING AND REPORTING ASSOCIATE

MONITORING AND REPORTING ASSOCIATE (FOR INDONESIAN NATIONALITY ONLY)

Location :	Jakarta, INDONESIA
Application Deadline :	02-Dec-11
Type of Contract :	Service Contract
Post Level :	SC-6
Languages Required :	English
Expected Duration of Assignment :	12 months

Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. I. Organizational Context UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. UNDP and Government of Indonesia are implementing a decentralization project titled Provincial Governance Strengthening Programme (PGSP) to assist the government of Indonesia to address some of the key challenges associated with decentralization. In 2010, the Government of Indonesia initiated the Provincial Governance Strengthening Programme (PGSP) executed by the National Development Planning Agency (BAPPENAS) in close collaboration with the Ministry of Home Affairs (MoHA) and the United Nations Development Programme (UNDP). Strategic partnerships are established with the three provincial governments, including the Government of Bangka Belitung in the west, and the Government of Gorontalo (Gorontalo) and the Government of Nusa Tenggara Timur (NTT) in the east. Through PGSP, UNDP supports the Government of Indonesia in re-defining and strengthen the roles and functions of provincial government through effective participatory policy making, regional development planning, and public service delivery, leading to the realization of national and local development objectives and the improvement of the quality of life of the poorest. This project offers technical assistance to resolve these remaining internal issues. Through policy reformulation and implementation, a focus on the provision of public services, and the participation of a wider group of stakeholders, including non-state actors, PGSP will address both the supply and demand sides of governance. The Project Management Unit (PMU) based in Jakarta is designed to lead the overall implementation of the program (including the technical assistance and tools component and the policy development component) and provide timely quality support for area teams based at the province level. The PMU consists of teams responsible to achieve the following key outputs: 1) Enhanced policy and regulatory framework that further clarifies and strengthens roles and functions of provincial government; 2) Strengthened provincial government capacity in economic development planning and budgeting; and 3) Enhanced public service delivery through governance innovations, implementation of minimum service standards and public complaint mechanisms. After one and a half year, PGSP has contributed to the revision of Law 32/2004 on Local Government. A more clearly defined role and function of the governor and provincial governments is now visible in the draft revision of Law No. 32/2004, which mandates that the provincial government is authorized to coordinate and monitor local development at the city/regency level. This authority will allow provincial governments to better coordinate and monitor local development, and ensure that district and city governments will be able to provide better public services for the community. PGSP have also provided tools to help local government strengthen their planning and budgeting processes, which has resulted in the application of the Provincial Human Development Report (and monitoring indices) into development planning and budgeting, as well as supporting the participation of communities in planning. These tools, as well as the capacity building activities, are crucial to improving participatory mechanisms in development planning and budgeting so that communities can understand and contribute more effectively in public service delivery. PGSP activities resulted in some important first steps towards the development and implementation of Minimum Service Standards in public service delivery, at both the provincal and district level, including initial assessments and the development of strategies to address gaps. The policy papers developed by PGSP also lay an important foundation for the government in moving forward, as they provide essential clarifications and recommendations for next steps. The provincial governments have expressed an interest in and committment to MSS and the support from PGSP will ensure that action plans are implemented, guaranteeing an improvement in communities to have better access to and quality of public services. PGSP has also contributed to formulation of policy paper and research paper on tools, mechanism, and guideline to enhance and strengthen provincial government role and functions, and facilitate capacity building for provincial governments. Under the guidance and supervision of the Project Manager of PGSP and specifically in close coordination with the PGSP International-UNV Monitoring and Evaluation, the Monitoring and Reporting Associate will be responsible for tracking results and apply the monitoring framework as set up in the project document in line with UNDP’s internal monitoring guidelines. S/he will be responsible for regular reporting to the Project Manager while tracking activities, outputs, and outcomes of the project. The Monitoring and Reporting Associate is tasked with keeping all monitoring tracking instruments updated and adjust revisions accordingly.

Duties and Responsibilities

II. Functions/Key Results Expected Summary of Key Functions: 1. Support Project Manager in ensuring strategic direction of the project’s output. 2. Support Project Manager in ensuring effective management of PGSP and supervision of the project team. 3. Ensure facilitation of knowledge building and management 4. Perform other related duties as required by the Project Manager that may involve other aspects of project work. 1. As part of PGSP PMU, the Monitoring and Reporting Associate of PGSP should support Project Manager to ensure the strategic direction of the project’s output focusing on achievement of the following results: Provide oversight in monitoring of project activities, to assess overall project implementation with respect to project objectives, outputs, and indicators; Provide support to the project consultant on the development of their monthly reports and logframes, ensuring proper monitoring and information collection of project results; Based on results of monitoring, where necessary, undertake trouble shooting, suggest corrective measures to be undertaken and make arrangements for provision of technical assistance to implementing partners; Work closely with International UNV on Monitoring and Evaluation of PGSP in producing required reporting that are within the Monitoring & Evaluation (M&E) framework of donor agency and Democratic Governance Unit (DGU) and collaborate with I-UNV to synthesize good practices and lessons learned; and Ensure reporting arrangements are in place and are being implemented to ensure that the reporting requirements are met in a timely manner. These will include implementation reports from the implementing agencies. 2. To support Project Manager in ensuring effective management of PGSP and supervision of the project team, the Monitoring and Reporting Associate of PGSP should: • Strategic oversight in planning, budgeting, implementing and monitoring of the project, tracking use of financial resources in accordance with UNDP rules and regulations; and • Effective monitoring, analysis of the project environment, timely readjustment of project, and measuring the impact of PGSP’s technical assistance. 3. To ensure facilitation of knowledge building and management, the Monitoring and Reporting Associate of PGSP should: • Sound contributions to knowledge networks and communities of practice; • Organization of training for the operations/project staff on project issues; and • Professional growth through active learning. 4. Perform other related duties as required by the Project Manager that may involve other aspects of project work. III. Impact of Results The key result of the post is to have direct impact on the overall efficiency and effectiveness of PGSP project management, in particular the key results have an impact on the design, operation and programming of activities, creation of strategic partnership as well as reaching resources mobilization targets. Project implementation in line with the objectives of the project and UNDP regulation and procedures is critical to ensure achievement of UNDP country program outcomes. A client oriented and efficient approach has impact on the image of UNDP Indonesia.

Competencies

IV. Competencies Functional Competencies: Advocacy/Advancing A Policy-Oriented Agenda Level 1.1: Support the preparation of information for advocacy Identifies relevant information for advocacy for a variety of audiences Makes research of contacts in the media, government, private sector, donors, other agencies, civil society in other stakeholders for UNDP’s advocacy efforts Results-Based Programme Development and Management Level 1.1: Contributing to results through provision of information Provides information for linkages across outputs to help identify critical points of integration Provides information and documentation on specific stages of projects implementation Building Strategic Partnerships Level 1.1: Maintaining information and databases Analyzes general information and selects materials in support of partnership building initiatives Promoting Organizational Learning and Knowledge Sharing Level 1.1: Basic research and analysis Researches best practices and poses new, more effective ways of doing things Documents innovative strategies and new approaches Job Knowledge/Technical Expertise Level 1.1: Fundamental knowledge of processes, methods and procedures Understands the main processes and methods of work regarding to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments Promoting Organizational Change and Development Level 1.1: Presentation of information on best practices in organizational change Demonstrates ability to identify problems and proposes solutions Design and Implementation of Management Systems Level 1.1: Data gathering and implementation of management systems Uses information/databases/other management systems Provides inputs to the development of simple system components Makes recommendations related to work procedures and implementation of management systems Client Orientation Level 1.1: Maintains effective client relationships Reports to internal and external clients in a timely and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Establishes, builds and sustains effective relationships within the work unit and with internal and external clients Responds to client needs promptly Promoting Accountability and Results-Based Management Level 1.1: Gathering and disseminating information Gathers and disseminates information on best practice in accountability and results-based management systems Prepares timely inputs to reports Core Competencies: Demonstrating/safeguarding ethics and integrity Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making

Required Skills and Experience

V. Recruitment Qualifications Education: Bachelor degree or equivalent in public policy, political science, public administration, economics, international relations, regional planning, law, other relevant discipline, or its equivalent Experience: • Up to five years of relevant experience at the national level in providing management advisory services and hands-on experience in design, monitoring and evaluation of development projects; • Research in decentralization and governance issues are an advantage • Excellent and proven writing skills and inter-personal skills; • A network of contacts and familiarity in working with the government of Indonesia at the national and local levels is an advantage; • Experience using computers and office software packages and knowledge of spreadsheet and database packages. • Knowledge of the UNDP mandate and its programme of activities is an advantage Language Requirements: Excellent command of English and Bahasa Indonesia, both spoken and written. APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements. ATLAS No:

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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