Vacancy at UNDP - REPORTING AND MONITORING EVALUATION OFFICER

Location :	Banda Aceh, INDONESIA
Application Deadline :	06-Jul-10
Type of Contract :	Service Contract
Post Level :	SC-8
Languages Required :	English
Duration of Initial Contract :	6 months

Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. I. Organizational Context The project “Making Aceh Safer Through Disaster Risk Reduction in Development” (DRR-A) is a joint Government of Indonesia – UNDP project, prepared to support Aceh’s Provincial & District governments in their efforts of reducing disaster risk in the area. DRR – A is designed to make disaster risk reduction a normal part of the local level development process, established in core functions of Aceh’s local government and their public and private partners especially in Aceh’s local communities where the most effective and direct actions can be taken to reduce physical, economic, and social vulnerability to disasters. The project is aimed to produce four key outputs: Output 1: Institutional arrangement and enabling environment established to facilitate participatory and concerted implementation of DRR measures Output 2: Demonstration of gender sensitive projects implemented in selected locations to test and improve measures for reducing risk from natural disasters Output 3: TDMRC-UNSYIAH strengthened to provide science-based information, service and knowledge assistance to the local government and other DRR proponents in implementing their DRR activities. Output 4: DRR public awareness programmes implemented to promote a gender sensitive “Culture of Safety” among the people and institutions of Aceh This project will be implemented by the Provincial Government of Nanggroe Aceh Darussalam (NAD) with the oversight of the National Government. The incumbent, reporting directly to the National Project Manager (NPM), will be responsible for managing the overall project reporting and monitoring and evaluation implementation. In close coordination with his/her direct supervisor, the Reporting and Monitoring Evaluation Officer is expected to directly establish and maintain relationships with local government partners to ensure substantive and financial reporting (monthly, quarterly and annually), monitoring and evaluation is undertaken properly as required by UNDP and Donor.

Duties and Responsibilities

II. Functions / Key Results Expected Summary of Key Functions: Ensures Planning And Implementation focusing on achievement of the following result: Coordinate with project staff, especially the respective National Project Coordinators (NPC) to produce financial management and reporting; audit and financial monitoring and evaluation outputs from the project; Responsible for developing project monitoring and evaluation plan and its timely implementation as required and indicated in the project document and work plans; Responsible to monitor progress of planned activities and work plans, and progress on achievement of results (outputs and outcome/objective) as a basis for payment; Responsible for preparing project financial annual and quarterly forecasts by working closely with each NPC to indicate total amount of project funds required to cover project expenditures by budget line; Responsible for identifying issues, challenges, and lessons learned to provide recommendations on corrective actions on project implementation procedures and processes; Provide technical assistance to the National Project Manager to ensure that project implementation processes and procedures are in line with Government of Indonesia, UNDP, and donor standards; Provide access for auditors to project documentation, personnel and institutions involved, and ensure that audit recommendations are complied with and reported to UNDP and Government Partners; Provide technical assistance to the National Project Manager to ensure that payments are in line with approved expenditure and have adequate supporting detailed documentation Provide technical assistance to the National Project Manager for audit and mid-term evaluation review preparation; Provide technical assistance to the National Project Manager for project closure (asset transfer documents, final financial and narrative reports, lesson learnt documentations, etc); Perform other tasks as assigned to him/her as requested by supervisor. Ensures Monitoring And Evaluation focusing on achievement of the following result: Monitor and evaluate progress of planned activities and work plans, and progress on achievement of results (outputs and outcome/objective) as a basis for payment. Conduct financial reviews and field visits as necessary for project implementation to ensure compliance with Government of Indonesia, UNDP and donor standards. Monitor and evaluate financial information and status to ensure the appropriate and accountable use of project resources to achieve project outputs, using UNDP’s monitoring and evaluation tools as main reference. Monitoring and review financial report against agreed project budgets to ensure validity of expenditure. Provides Reporting focusing on achievement of the following result: Compile and finalize project substantive and financial reports on a monthly, quarterly and annual basis as required by UNDP and the donor. Prepare annual monitoring and evaluation reports and project mid-term evaluation reports Compile and organize project lessons learnt for each output and maintain project documentation (reports, photos, movies, books, leaflet, etc). Update and maintain project data-based, presentation and website on regular basis. III. Impact of Results Summary of Impact of Results: Project Reporting, Monitoring and Evaluation is undertaken properly and in compliance with UNDP and donor requirements and standards per the agreed schedule. Project implementation and processes are undertaken in a transparent and accountable way, in line with UNDP, Government of Indonesia and donor policies and procedures. Project lessons learnt are documented, updated and widely accessible to be disseminated and up-scaled in other provinces and, where appropriate, to other audiences outside Indonesia.

Competencies

IV. Competencies CORPORATE COMPETENCIES Demonstrates Integrity by modeling the UN’s value and ethical standards Promote the vision, mission, and strategic goals of UNDP Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. FUNCTIONAL COMPETENCIES Promote knowledge management in UNDP and learning environment in the office through leadership and personal example Active works towards continuing personal learning and development in one or more practice area, acts on learning and applies newly acquired skills DEVELOPMENT AND OPERATIONAL EFFECTIVENESS Strong knowledge and hands-on experience in project reporting, monitoring, evaluation and audit Strong project management skill with experience in results-based management and results-oriented approach. Excellent written communication and skills in English and Indonesian, with analytical capacity and ability to synthesize project issues and compile high quality financial and narrative documents. Demonstrated knowledge and experience in project financial and narrative report reviews and provision of feed back as necessary to respective national project coordinators. Ability to conceptualize issues and analyze data Ability to coordinate the works of others Ability to implement new systems ( business side), and affect staff behavioral / attitudinal change Good Knowledge of Result Management Guide and Toolkid MANAGEMENT AND LEADERSHIP Maturity and confidence in dealing with senior and high ranking members of national and local institutions, both governmental and non-governmental. Ability to share knowledge and experience, good interpersonal skill, a good team player, possess leadership and self-management. Competent in leading project monitoring and evaluation control and ensuring all parties are well informed regarding project financial status and achievement. Consistently approaches work with energy and a positive, constructive attitude, always in control even under pressure. Builds strong relationship with clients, focuses on impact and result for the client and responds positively to feedback Consistently approach work with energy and positive, constructive attitude Demonstrate openness to change and ability to manage complexities Leads teams effectively and shows mentoring as well as conflict resolution skills Demonstrate strong oral and written communication skills

Required Skills and Experience

V. Recruitment Qualifications Education: Bachelor / Master’s Degree or equivalent in Planning, Public Administration, Economics, Finance, Political Science, Social Sciences or a related field. Experience: Evidence of at least 2 (two) years for Master or 6 ( six) years for Bachelors of relevant experience at the national and provincial levels in development projects. Language Requirements: Proficiency in English language, spoken and written is essential. Capable to write reports, make presentations, provide training and facilitate/chair meetings, etc. Native speaker of Indonesian and understanding of Acehnese is an advantage. Other Requirements: Demonstrated knowledge and experience in development projects and project reporting, monitoring and evaluation Familiarity with national planning system and public administration is preferable Familiarity of UN systems and/or the UNDP system, rules, procedures, reporting, monitoring and evaluation is not a requirement but will be an advantage. Experience in working with government agencies (central and local), civil society organizations and international organizations is an asset. Experience in the usage of computers and office software packages, data based software and in handling of web-based management system ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.