Position Summary
The Finance/Admin Assistant for Friends-International will be responsible to the Program Director for the overall financial/ HR and administrative running of the Teman Baik program in Banda Aceh. This is a permanent position.
Main Responsibilities
· Implementation of Financial/Administrative policy and procedures in accordance with Finance Manual
- Issue pre-authorized cash advances to staff, clearing disbursements with authentic receipts, otherwise unaccepted
- Cash duties: Maintenance of cashbook, cash counts, recording, reconciliations.
- Bank duties: Performing bank reconciliations, obtaining monthly bank statements
- Prepare vouchers for expenditures for office expenses, to be approved by Program Director
- Record all transactions in QuickBooks accounting program accurately and timely
- Prepare monthly donor reports and financial statements
- Monitor/maintain stock control sheets every month, stationary, donation, brochures, supplies of food, medical
- Ensure all building, vehicles etc are insured
- Implementation of FI HR policies and procedures : Payroll, Report staff movements, changes to staff salaries etc to International Human Resources Coordinator. Prepare new contracts, contract amendments etc
Requirements
Education: Bachelors degree in Accounting/Finance is a must
Knowledge: Finance & Administrative, accounting software packages. QuickBooks is a plus
Experiences: 2 years as Finance Assistant and HR Assistant for NGO is preferred.
Computer and office technology: MS Office, excel, QuickBooks is a bonus other key communication tools
Language: Bahasa and English
Skills: Communications, good time management skills and Organizational Skills
Interested candidates are requested to submit cover letter, CV and salary expectations to piet@friends-international.org with the caption subject: Finance/Admin/HR Assistant
Friends-International is an equal opportunity employer and the successful candidate will be selected based on merit. There will be no discrimination based upon age, ethnicity, gender, disability, socio-economic status, sexual orientation or religious convictions.
Applications must be submitted before 05 October 2010.
Only short-listed candidates will be contacted for interview.
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