| Location : | Aceh Barat (Meulaboh), INDONESIA |
| Application Deadline : | 21-Apr-10 |
| Type of Contract : | Service Contract |
| Languages Required : | English |
| Duration of Initial Contract : | 6 months (initial) |
| | |
UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.
I. Organizational Context
Under the direct supervision of the Project Associate (PAsc) in Meulaboh, the Project Assistants (PA) are responsible for the efficient and proper management of UNDP’s Tsunami Recovery Waste Management Project (TRWMP) activities in respect to Project planning, needs assessment, implementation, monitoring and reporting.
The Project Assistants of the TRWMP provide support and assistance to the Waste Management Project Coordinator / Officer and Advisor in ensuring project outputs, outcome and targets are delivered satisfactorily. He/she is also required to liaise with operations, Project and other project staff as and when required.
Duties and Responsibilities
II. Functions / Key Results Expected
1. Supports the formulation of Project Strategies and Action Plan focusing on achievement of the following results:
* Assist in the communicating and delivering the overall TRWMP strategies, objectives and activities.
* Assist with collaborative activities with partners to identifying priority areas of work.
2. Provides effective support to the management of the Field Office focusing on the achievement of the following results:
* Responsible for the efficient and proper management of UNDP’s Tsunami Recovery Waste Management Project (TRWMP) activities in respect to Project planning, needs assessment, implementation, monitoring and reporting.
Support and assist Waste Management Project Associate in ensuring project outputs and targets are delivered satisfactorily.
* Required to liaise with operations, Project and other project staff as when required.
* Develop productive working relationship with government within the context of the TRWMP.
* To liaise and work with Non-Governmental Organisation (NGOs) and other project partner.
* Make necessary arrangements for provision of technical assistance to implementing partners and contractors.
To prepare report on activities supported by the Project, including Project undertaken by implementing partner.
3. Provides administrative support to the Project Unit focusing on achievement of the following results:
* Conduct daily monitoring for TRWMP activities and ensure for any projects expenditures done by government implementing partners and contractors.
* Prepare all documents related and submit request for payments to UNDP Jakarta.
* Monitor budgets for the TRWMP and advices supervisor of any critical variations in the budget.
4. Supports knowledge building and knowledge sharing in the Field Office particularly for programs’ implementing partners focusing on achievement of the following results:
* Liaise and work with Government & Non-Governmental Organizations (NGOs) and other project partners.
* Knowledge sharing for environmental and waste management guideline and systems to implementing partners/contractors.
* Participation in the trainings for the operations/ projects staff.
* Contributions to knowledge networks and communities of practice.
III. Impact of Results
The key results have an impact on the execution of the TRWMP Project activities in terms of quality and accuracy of work completed which implemented by TRWMP government implementing partners and contractors. Accurate data entry of the Project implementation based on targeted work plan, Key Performance Indicator and Monitoring & Evaluation work plan; and particularly in enhancing transparency and capacity of TRWMP implementing partners.
Through close assistance, Project Assistant will also enhance government capacity in managing and supervising Sanitation activities within districts level.
Project Assistant with Duty Station in Meulaboh will be covering Aceh Barat district and Nagan Raya district or depend on Projects’ need.
Competencies
IV. Competencies
Corporate Compentencies:
* Serves and promotes the vision, mission, values, and strategic goals of UNDP
* Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
* Plans, prioritizes, and delivers tasks on time
Serves and promotes the vision, mission, values, and strategic goals of UNDP
Functional Compentences:
Knowledge Management and Learning:
* Shares knowledge and experience
* Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
* Promotes a learning environment; facilitates the development of individual and team competencies
* Seeks and applies knowledge, information, and best practices from within and outside UNDP
Development and Operational Effectiveness:
* Ability to perform a variety of standard tasks related to Results Management, including screening and collecting programme documentation, data entering, review of budget and expenditure, filinf, provision of information.
* Good knowledge of administrative rules and regulations
* Ability to liaise and work with Non-Governmental Organizations (NGOs) and other project partners
* Ability to provide input to business processes, implementation of new systems, SOPs etc.
Leadership and Self-Management:
* Determines clients' needs & adapts UNDP products & services to meet them, and responds positively to feedback.
* Contributes creative, practical ideas and approaches to deal with challenging situations
* Pursues own personal and professional development
* Remains calm, in control and good humored even under pressure
* Demonstrates effective written and oral communication skills
* Executes day-to-day tasks systematically & efficiently
* Uses Information Technology effectively as a tool and resource
Required Skills and Experience
* V. Recruitment Qualifications
Education:
* Minimum university degree or equivalent in Engineering, Environmental or Scientific discipline;
Experience:
* Minimum 3 years of relevant engineering experience is required at the national or international level.
* Experience in the usage of computers and office software packages (MS Word, Excel, Auto Cad etc).
* Experience with public International Organization, and particularly with UN agencies or UNDP, particularly on environmental activities and/or development would be a considerable advantage
* Experience in assisting and coordinating projects with government.
* Experiences in working with community.
Language Requirements:
* Fluency in the UN and national language of the duty station
ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION
Female candidates are encouraged to apply
UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.? We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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