Vacancy at UNDP - NATIONAL PROJECT COORDINATOR POLICY AND COMMUNITY-BASED APPLICATIONS FOR DRR

NATIONAL PROJECT COORDINATOR POLICY AND COMMUNITY-BASED APPLICATIONS FOR DRR (FOR INDONESIAN NATIONALITY ONLY)

Location :	Banda Aceh, INDONESIA
Application Deadline :	07-Mar-11
Type of Contract :	Service Contract
Post Level :	SC-8
Languages Required :	English
Duration of Initial Contract :	12 months

Background

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. I. Organizational Context The project “Making Aceh Safer Through Disaster Risk Reduction in Development” (DRR-A) is a joint Government of Indonesia – UNDP project, prepared to support Aceh’s Provincial & District governments in their efforts of reducing disaster risk in the area. DRR – A is designed to make disaster risk reduction a normal part of the local level development process, established in core functions of Aceh’s local government and their public and private partners especially in Aceh’s local communities where the most effective and direct actions can be taken to reduce physical, economic, and social vulnerability to disasters. The project is aimed to produce four key outputs: Output 1: Institutional arrangement and enabling environment established to facilitate participatory and concerted implementation of DRR measures Output 2: Demonstration of gender sensitive projects implemented in selected locations to test and improve measures for reducing risk from natural disasters Output 3: TDMRC-UNSYIAH strengthened to provide science-based information, service and knowledge assistance to the local government and other DRR proponents in implementing their DRR activities. • Output 4: DRR public awareness programmes implemented to promote a gender sensitive “Culture of Safety” among the people and institutions of Aceh This project will be implemented by the Provincial Government of Nanggroe Aceh Darussalam (NAD) with the oversight of the National Government. The incumbent, reporting directly to the National Project Manager (NPM), will be responsible for managing the overall implementation of outputs 1 and 2 of the project. In close coordination with his/her direct supervisor, the incumbent is expected to directly establish and maintain relationships with local government partners to ensure proper planning, implementation and monitoring of activities. The incumbent is also expected to coordinate a team of experts and directly supervise support personnel under her/his respective components in producing the project outputs and implementing activities as indicated in the project document.

Duties and Responsibilities

II. Functions / Key Results Expected Summary of key functions Implementation of project strategic direction which include; Planning and implementation Monitoring and Evaluation of the project Reporting of the project progress Management of the DRRA project Creation of strategic partnerships and implementation of the resource mobilization strategy Provision of top quality advisory services to the Government and facilitation of knowledge building management 1. Ensure Implementation of project strategies focusing on achievement of the following results: Planning and implementation focusing on the following result: 1. Responsible to design, plan and implement activities to achieve output targets as described in the project document which among other are aimed to: a. clarify roles and responsibilities of provincial and local government agencies on disaster management to facilitate effective planning and implementation of risk reduction measures; b. establish a mechanism to facilitate effective coordination for multi-stakeholders process and improve crisis and emergency management systems; c. establish DRR policies, legislation and regulations to assign responsibilities to provincial and district government and to specify their functions, tasks and budgetary considerations; d. formulate Community-based Disaster Risk Reduction (CBDRR) guidelines and establishment core facilitators to implement CBDRR in selected locations as recommended by provincial government; e. Integrate community action plans into local development planning and budgeting through Musrenbang and other mechanisms to ensure that adequate financial resources are allocated for CBDRR. 2. Prepare Terms of Reference (ToR), Letters of Agreements and other documents for required inputs (individual consultancy services, responsible parties, procurement of goods, organization of training, seminars, etc.), and provide expert technical support as required. 3. Consolidate and synchronize proposals of project beneficiaries with project annual work plan and targets, providing advice on the appropriateness as well as timeliness of these proposals according to established targets and timeframes. 4. Follow-up and ensure that required inputs are processed in a timely and transparent manner in line with UNDP procedures and policies. 5. Review project resource requirements and provide advice to the National Project Manager on the need for budget adjustments and revisions. Monitoring and evaluation focusing on the following result: Monitor and evaluate activities implemented by partners using CPRU-UNDP Monitoring Requirement Guidelines as the main reference Liaise with the Implementing Agency and UNDP on the conducting of project evaluation Reporting focusing on the following result Prepare progress reports (quarterly and annual/financial and substantive) for his/her specific outputs against set targets and indicators, with an analysis of evidence of progress towards planned outputs according to schedules, budgets, and inputs provided by the project. The written reports will be produced using CPRU-UNDP Monitoring Requirement Guidelines as the main reference. 2. Participates effective management of DRRA Project for output 1 and 2 focusing on quality control from formulation of the DRRA project achieving the following results: Design and formulation of some parts of DRR-A project and translating UNDP’s priorities into local interventions. Initiation of a project; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review. Application of conceptual models in support of project design Promote overall project strategy, objectives and activities with the stakeholders and partner especially for outputs 1 and 2 of the project. Support the strategic development of the project through identification of project opportunities and risks, and contribute to the refinement and reformulation of planned project outputs and activities, where necessary Identify project opportunities, risks and contribute to the refinement and reformulation of planned project outputs and activities, where necessary. 3. Ensures creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results: Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization Develop and maintain existing networking and partnerships with project stakeholders and partners. 4. Provides top quality advisory services to the Government and ensures facilitation of knowledge building and management focusing on achievement of the following results: Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to project policy goals. Sound contributions to knowledge networks and communities of practice. Professional growth through active learning Ensure that relevant project outputs, best practices and lessons learned are captured and disseminated, complying with the quality requirements of the implementing agency, UNDP and other donors. Organization of trainings for the operations/projects staff on project issues III. Impact of Results The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have impact on planning, implementation, monitoring and evaluation and reporting of the project which contribute to DRR practices established as part of the normal local development process, communities in Aceh aware of and implement DRR principles in their day-to-day live and documented lessons learnt on DRR policies and practices in Aceh replicated, updated and when possible up-scaled in other provinces.

Competencies

IV. Competencies and Critical Success Factors CORPORATE COMPETENCIES 1. Demonstrates integrity by modeling the UN’s values and ethical standards 2. Promotes the vision, mission and strategic goals of UNDP 3. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability 4. Treats all people fairly without favoritism FUNCTIONAL COMPETENCIES Knowledge management and learning • Promotes a knowledge sharing and learning culture in the office • Actively works towards continuing personal learning and development in one or more practice area, acts on learning plan and applies acquired skills Development and Operational Effectiveness • Ability to apply conceptual models in support of formulation, implementation, monitoring and evaluation of development project • Strong knowledge and understanding of international, national, and local disaster risk reduction policies and regulation and community-based disaster risk reduction implementation. • Strong project management skills with experience in results based management and results oriented approach. • Demonstrate knowledge and experience in project financial management • Good knowledge of the results management guide and toolkit • Strong IT skills • Ability to lead implementation of new systems (business side), and affect staff behavioral/attitudinal change. Management and leadership • Focuses on impact and result for client and responds positively to feedback • Maturity and confidence in dealing with senior and high ranking members of national and local institutions, government and non-government. • Ability to share knowledge and experience, good interpersonal skill, a good team player, possess leadership and self-management. • Competent in leading project financial management and ensuring all parties are well informed regarding financial matters, focuses on result for the client and responds positively to feedback. • Consistently approaches work with energy and a positive, constructive attitude, always in control even under pressure • Excellent written communications skills in Indonesian and English, with analytical capacity and ability to synthesize project issues • Remains calm, in control and good humored even under pressure • Demonstrate openness to change and ability to manage complexities • Demonstrates strong oral and written communication skills

Required Skills and Experience

V. Recruitment Qualifications Education: Master degree or Bachelor degree in Planning, Public Administration, Economics, Political Science, Social Sciences, Community Developments or a related field. Experience: Evidence of at least 2 (two) years for post master degree or 6 (Six) year for Bachelor degree of relevant experience at the national and International levels in providing management advisory services and hands on experience in design, monitoring and evaluation of development projects. Experience in the use of computers and office software packages and handling of web based management systems. Language Requirements: 1. Proficiency in English language, spoken and written is essential. Capable to write reports, make presentations, provide training and facilitate/chair meetings, etc. 2. Native speaker of Indonesian and understanding of Acehnese is an advantage. Other Requirements: 1. Demonstrated knowledge and experience in development projects and project management. 2. Familiarity with national and provincial planning system and public administration is preferable 3. Familiarity of UN systems and/or the UNDP system, rules and procedures is not a requirement but will be an advantage. 4. Familiarity with Government systems, rules and procedures is essential. 5. Experience in working with government agencies (central and local), civil society organizations, local community and international organizations is an asset. 6. Experience in the usage of computers and office software packages and in handling of web-based management system. APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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