Vacancy at UNDP

PROJECT ASSOCIATE OF PUBLIC AWARENESS AND EDUCATION (2 POSTS) (NATIONAL)
Location :	Banda Aceh, INDONESIA
Application Deadline :	03-Apr-10
Type of Contract :	Service Contract
Languages Required :	English
Duration of Initial Contract :	12 months

Background

UNDP Indonesia's mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. I. Organizational Context The project “Making Aceh Safer Through Disaster Risk Reduction in Development” (DRR-A) is a joint Government of Indonesia – UNDP project, prepared to support Aceh’s Provincial & District governments in their efforts of reducing disaster risk in the area. DRR – A is designed to make disaster risk reduction a normal part of the local level development process, established in core functions of Aceh’s local government and their public and private partners especially in Aceh’s local communities where the most effective and direct actions can be taken to reduce physical, economic, and social vulnerability to disasters. The project is aimed to produce four key outputs: Output 1: Institutional arrangement and enabling environment established to facilitate participatory and concerted implementation of DRR measures Output 2: Demonstration of gender sensitive projects implemented in selected locations to test and improve measures for reducing risk from natural disasters Output 3: TDMRC-UNSYIAH strengthened to provide science-based information, service and knowledge assistance to the local government and other DRR proponents in implementing their DRR activities. Output 4: DRR public awareness programmes implemented to promote a gender sensitive “Culture of Safety” among the people and institutions of Aceh This project will be implemented by the Government of Aceh with the oversight of the national government. The Director of Disaster Prevention and Management in Public Administration Directorate General (Dirjen PUM) at MOHA was assigned as National Project Director. The MOHA has delegated some of the implementation authorities and responsibilities to the Governor/Vice Governor of Aceh who will appoint a Provincial Project Director (PPD). The PPD will be supported by Project Management Unit (PMU) led by a National Project Manager (NPM). In implementing the project intended outputs, the NPM is supported by National Project Coordinators (NPCs).The Project Associate, reporting directly to the National Project Coordinator (NPC), will be responsible to provide overall technical and administrative support and assistance to his / her supervisor. Under direction of the NPC, the Project Associate will provide assistance to prepare detailed work plans comprising project activities and processes, required resources, provision of financial and substantial reporting, monitoring project activities to achieve Output 4 of the project. The incumbent will be responsible to develop and maintain relationship with project partners in order to assist his/her supervisor in planning, implementing, and monitoring project activities to support disaster risk reduction public awareness campaigns and integration of DRR into school education system.

Duties and Responsibilities

II. Functions/Key Results Expected The Project Associate will report to National Project Coordinator DRR Public Awareness and Education. Summary of Key Functions : Support to project management Administrative support to the project unit Support to resource mobilization Facilitation of knowledge building and knowledge sharing More specifically, the Project Associate is to discharge the following functions: 1. Supports Planning and Implementation of Output 4 DRR-A focusing on achievement of the following results: Provide overall technical and administrative assistance to the National Project Coordinator (NPC) to achieve project Output 4 as stipulated on project document and directed by Project Board. Assist the NPC in preparing and processing the required resources and project inputs to achieve output 4 by ensuring that all procurement of goods and services, selection and employment consultant and contractors, provision and administration of grants are in compliance with Government of Indonesia, UNDP and Donor standards. Assist the NPC in developing and updating a contact list, distributing agendas and minutes of meetings and building and maintain relations with project partners and stakeholders. Assist the NPC in preparing and processing project inputs and resource requirement such as Terms of Reference (ToR), Contracts, Letters of Agreement, etc and other inputs (individual and institutional consultancy services, responsible parties, procurement of goods and services, organization of training, meetings, seminars, workshops etc) trough close coordination with UNDP FPO and Country Office. Responsible for ensuring compilation and documentation of project results documents such as policies and regulations papers, consultants reports, guidelines, letter of agreement, memoranda of understanding, project databases, etc are undertaken systematically and properly in close coordination with project support personnel. Assist the NPC in ensuring that project implementation and achievement by partners match with project annual work plan and targets in term of budgets and timelines. Assist the NPC in organizing coordination meetings with project partners (Government of Aceh) as required. Assist the NPC in organizing project lessons learnt processes and dissemination in compliance with the equally requirements of the implementing agency, UNDP and donors. Perform other tasks as assigned to him/her as requested by supervisor. 2. Ensures Monitoring and Evaluation focusing on the achievement of the following results: Support the NPC in monitoring project progress against annual and quarterly work plans and budget plan. Support the NPC in monitoring and evaluating activities implemented by partners using UNDP monitoring Requirement Guidelines as the main reference. Assist the NPC in liaising with project partners and UNDP on the conducting of project evaluation. 3 . Ensures Reporting focusing on the achievement of the following results: Assist the NPC in preparing and finalizing reporting activities and documents (workshops and seminar proceedings, policy and regulations papers, guidelines, etc) Provide data and information to the NPC for preparing project progress reports (quarterly and annual/financial and substantive against set targets and indicators, with an analysis of evidence of progress towards planned outputs according to schedules, budgets, and inputs provided by the project. Compile and organize project lessons learnt for each output and maintain project documentation (reports, photos, movies, books, leaflet, etc) III. Impact of Results Under direct supervision of NPC, the Project Associate assumes responsibilities to ensure project implementation and process of inputs are undertaken properly to deliver the intended output 4. Strategic partnership and effective communication is established with partners and project lesson learnt is documented and widely accessible to be disseminated and up-scaled in other provinces and, where appropriate, to other audiences outside Indonesia.

Competencies

IV. Competencies Corporate Competencies Demonstrates Integrity by modeling the UN’s value and ethical standards. Promote the vision, mission, and strategic goals of UNDP. Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability. Functional Competencies Knowledge Management and Learning Shares knowledge and experience. Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills Strong knowledge and understanding on public awareness campaign strategies and implementation. Excellent speaking and written skills in English and Indonesian with ability to synthesize project issues in order to compile data and information and prepare activities reports. Maturity and confidence in dealing with senior and high rank members of national and local institutions, government and non-government. Competent in monitoring project financial and achievement status and provide feedback to improve project performance process. Good interpersonal skill, share knowledge and experience, a good team player and self management. Consistently approaches work with energy and a positive, constructive attitude, always in control even under pressure. Development and Operational Effectiveness Ability to perform a variety of non-specialized tasks and work processes that are fully documented, researched, recorded and reported. Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems. Ability to perform work of confidential nature and handle a large volume of work. Good knowledge of Result Management Guide and Toolkit Leadership and Self-Management Focuses on result for the client and responds positively to feedback Consistently approaches work with energy and positive , constructive attitude Remain calm, in control and good humored even under pressure Demonstrates openness to change and ability to manage complexities Prince 2 training and certification, RMG

Required Skills and Experience

V. Recruitment qualifications Education: Bachelor Degree (S1) or equivalent in Communication, Media, Advertising, Education, Journalism, Political Science, Social Sciences or a related field. Experience: Evidence of at least 4 (Four) years of relevant experience at the national and provincial levels in public awareness campaign. Language requirements: Proficiency in English language, spoken and written is essential. Native speaker of Indonesian and understanding of Acehnese is an advantage. Other requirements Demonstrated knowledge and experience in development projects and public awarenecampaign. Familiarity with national planning system and public administration is preferable. Familiarity of UN systems and/or the UNDP system, rules, procedures is not a requirement but will be an advantage. Familiarity with Government system, roles and procedures is preferable. Experience in working with government agencies (central and local), school teachers, media (print and electronic), civil society organizations and international organizations is an asset. Experience in the usage of computers and office software packages, data based software and in handling of web-based management system Experience in organizing and hosting events, Radio/TV, Broadcasting will be an advantage. ALL APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.