Vacancy at Caritas Czech Republic (CCR)

Caritas Czech Republic Aceh Mission (CCR) has been implementing rural livelihoods development activities in Aceh Jaya district since 2005 after finalizing emergency phase of the post tsunami relief. Livelihood field became soon a core activity of CCR in Aceh. For more than 4 years CCR has been providing long term support for the victims of tsunami in the fields of agriculture, agro-forestry and aquacultures (all sub districts of Aceh Jaya district).In 2010-2012 CCR will be implementing a project for the Multi-Donor Fund (MDF) in cooperation with the Economic Development Financing Facility (EDFF) and the World Bank. This project will focus on improving the economic opportunities available to nilam growers across Aceh. This call for applications is open for this project.

Title : Office Manager (OM)
Duty Station : Banda Aceh
Contract Duration : 3 Months with possibility of extension
Expected to start : January 2012

Responsibilities:

• Represent Caritas Czech Republic mission, goals and objectives to donors, stakeholders and the general public through day-to-day activities and other events as necessary.
• Will be in charge of all office equipment and installations and organize maintenance and repairs when necessary. In addition, she/he will ensure that all office supplies are replenished in time and according to minimum inventory levels.
• Manage and oversee office and guesthouse maintenance in detail
• Coaching and supervision of sub-ordinates such as Driver, Security Guards, Housekeeper, IT/Admin Officer.
• Responsible for maintenance of record book of letters & document receive from and delivered to third parties. This includes agreement, contracts and correspondence between CCR and donors.
• Responsible for setting up and maintaining office records in soft & hard copies as required.
• Will be the liaison between CCR and governmental departments and officials.
• Arrange permit and other official documents.
• Responsible for legal domicile and working permit for expatriate employee and families
• Responsible for timely renewal of licenses & expatriate permits
• Arrange appointments, hotel reservation and travel booking as well as venue bookings for meeting, workshop and training activities in consultation with Head of Mission
• Handle accommodation and transportation for local staff, expatriates and donors regarding for site visit or workshop.
• Writing reports for senior management and delivering presentations.
• Other task as required by Head of Mission

Recruitment Qualifications:

• Bachelor Degree in Business administration or related field.
• Five years experience in administration, preferably in an international non-governmental organization.
• Fluency in written and spoken English
• Excellent communication and interpersonal skills; the ability to relate to people of diverse backgrounds.
• Excellent computer skills.
• Ability to work independently, solve problems and supervise support staff.
• Ability to meet tight deadlines

How to apply:
Application must include a cover letter in English and current Curriculum Vitae (CV) with the position code as the subject of the email.
CV must include 2-3 page professional resume with education, and work experience (English only). full contact details of the applicant, and 3 professional references (excludes family members/relatives)that includes name, job position and working phone number for the reference.
Qualified candidates must send their application to caritas.ceko@gmail.com by 17.00 WIB , 5 December 2011.