Vacancy at ActionAid Australia

ActionAid Australia in Indonesia (formerly Austcare) is an international anti-poverty agency, working in over 40 countries, taking sides with poor people to end poverty and injustice together. ActionAid Australiawas previously known as Austcare. The organisation was established in 1967 and changed its name to ActionAid Australia on 1 June 2009 after becoming an affiliate of the ActionAid International network. Austcare was an independent, non-profit, non-sectarian aid and development organization with a mission is to work with people affected by conflict and natural disaster to build human security. Austcare undertook work in emergency response to humanitarian crises and in development contexts in health, education and vocational training, food security, income generation and protection for communities recovering from conflict and natural disasters.

ActionAid Australia in Indonesia under the Aceh Economic Development Financing
Facility Program through our project “Improving competitiveness of Aceh cocoa value chain to increase farmers’ income, create jobs and alleviate poverty” is urgently looking for a highly motivated, dedicated, strongand experianced individual for thisposition:

Position : Finance and Admin Manager
Base : Banda Aceh
Report to : Country Representative Indonesia (CRI)
Contract duration : 5 months with possibility of 12 months extension
Remuneration : IDR 20 million (gross – all in)
Start date : ASAP

Roles and Responsibilities:

Finance
· To administer all finance-related activities.
· To administer,pay purchase requests and ensureall documents have been
appropriately authorised.

· To maintain petty cash records in accordance with organization’s policies
and procedures and ensure safe records are maintained accurately at all times.
· To record and audit all receipts and ensure that all expenses are
legitimate and accurate and in line with the budget line and monthly budget
projection.
· To appropriately record project and office expenses in MYOB.
· To bring to the attention of the CRIany potential misuse of funds and/or
irregular receipts.

· To be responsible for the security of cash when being transported from the
bank to the safe.
· To prepare and provide to the CRIaccurate and timely expense summary
reports.
· To prepare monthly project and office finance reconciliation.
· To ensure all finance documentation are appropriately filed on soft and
hard copy and kept confidential.
· To manage payroll and ensure that all legal requirements involving
salaries, benefits and taxation of salaries are met.
Administration
· To provide administrative support to the organization.
· To oversee overall administration and e-mail correspondence.
· To conduct periodic stock taking/inventory every two months and maintain
asset register.
· To ensure both soft and hard filing of office and project documents are in
good order.
· To ensure proper maintenance of the organization’sassets.
· To carry out a backup of the computers once a week on Friday afternoon and
ensure one of the copies is kept outside the office premises.

· To review all contracts.
Human Resources
· To review all employment contracts.
· To maintain and update all staff personal records and relevant information
both in hard and soft copies.
· To ensure leave procedure is followed and leave is adequately recorded.
· To record and control all staff movements, timesheets and collect all
information from the project staff and manager.
Additional tasks and responsibilities
· To assist the CRIin collating and updating statistics, maintaining partner
information and preparing reports.
- To perform other duties as directed by CRI.

Knowledge, skill and experience required
· A deep commitment to the organization’s vision, mission and values.
· At least five years experience in office administration and human
resource.
· Strong experience in finance administration.
· Strong experience of MYOB is preferred or willingness to learn.
· Good attention to detail and strong organisational skills.
· Excellent use of Excel and Word programs, as well as of e-mails and
internet.

· English Language proficiency is a requirement.
· Demonstrated resourcefulness, integrity and cross-cultural qualities.
· The ability to multitask and handle pressure well.
· Willing to learn new skills and take additional responsibilities when
needed.

Please submit your cover letter and an updated CV on or before 26October 2010 to
hr.aaaindonesia@gmail.com.

Note the subject of your application as: FAM – your Name. Please DO NOT attach
any other supporting documents.

“Only shortlisted candidate will be contacted”