Vacancy at UNDP - FINANCE/ADMIN CLERK FOR GENDER RESPONSIVE REINTEGRATION IN ACEH SELATAN

Location :	Tapak Tuan, INDONESIA
Application Deadline :	14-Oct-10
Type of Contract :	Service Contract
Post Level :	SC-4
Languages Required :	English
Duration of Initial Contract :	8 months (until June 2011)

Background

I. Organizational Context Indonesia is a disaster prone country and vulnerable to future disasters owing to the relatively weak state of infrastructure, capacity and preparedness. This vulnerability extends to conflict prone regions across the country like Aceh, (West) Papua and NTT, where infrastructure and capacity have been eroded by past conflicts. This poses distinct challenges to poverty reduction and social development as a means of building resiliency against future conflict. Women, children and the elderly are often the most vulnerable to natural and manmade crisis and require special measures and interventions. In regions like Aceh where the devastating 2004 earthquake and tsunami compounded the human loss and destruction of decades of conflict, the challenges of recovery and response are particularly complex and will require ongoing support that is conflict sensitive and focused on crisis prevention and preparedness. The impact of the conflict on rural Aceh served to increase disparities between urban and rural populations, and consequently, rural poverty remains one of the key challenges. It reported that there are inequalities among former combatants regarding assistance through Government reintegration programmes and access job opportunities in industry, especially construction. Compounding this inequality in access to benefits is the inability of conflict affected women to equally access support through official government programmes or through employment opportunities generated as a result of economic recovery following the massive tsunami rehabilitation support. While security has dramatically improved since the signing of the MoU, criminality and intimate partner violence have reportedly increased. According to the forthcoming MSR, the most prevalent types of violence currently are domestic violence, vigilantism, and disputes over government contracts. Additionally, in the highland areas, inter-ethnic relationships, and IDP and returnee relationships with communities are a source of tension.The conflict also resulted in an increase in gender-based violence, particularly in domestic violence between men and women in conflict affected areas. The limited participation and influence of women in drafting the Helsinki MoU and subsequent provincial laws is compounded by their limited participation and influence in devising BRA’s (Aceh Peace and Reintegration Board) reintegration and recovery policies. It is for these justifications that the pilot project, A Gender-Responsive Approach to Reintegration and Peace Stabilitation in Aceh Selatan District will be conducted for one year from July 2010 with support from the BCPR Geneva. This project focuses on the economic reintegration, rehabilitation and psychosocial support for 450 vulnerable persons, with a focus on women, through a community based approach in conflict affected villages in Aceh Selatan District. This project takes into account the outcomes and recommendations of the 2009 Multi-Stakeholder Review of Post-Conflict Programming in Aceh (MSR) and is in line with the following intervention areas outlined in the UNDP ‘Strategy for Province of Nanggroe Aceh Darussalam Republic of Indonesia 2009-2011. The project further contributes to a number of UN and UNDP corporate goals, such as the Gender Equality Strategy (GES) 2008-2011 and the Eight Point Agenda: Practical, Positive Outcomes for Girls and Women in Crisis. The project also builds on the foundation built by the SSPDA programme since 2006. SSPDA has promoted dialogue among all parties to the conflict and facilitated A major livelihoods’ component for female ex-combatants based upon a contract between the UNDP and Terres des Hommes Italy (TdH-I) has just been completed in October 2009. The long-term goal of this project is to contribute to achieving UNDAF Outcome 3: “By 2010, Government and civil society have better policy, legal framework and mechanisms to protect vulnerable people and reduce vulnerabilities”. It is for these overall description and justifications that the Conflict Prevention Cluster will recruit one (1) Finance & Admin Clerk.

Duties and Responsibilities

II. Functions / Key Results Expected Summary of Key Functions: Implementation of operational strategies Accounting and administrative support Provision of travel and logistical support Provision of support to office maintenance and assets management Knowledge building and knowledge sharing 1. Ensures implementation of operational strategies focusing on achievement of the following results: Full compliance of financial processes and financial records with UNDP and the government of Indonesia, rules, regulations, policies and strategies; Full compliance of administrative activities with UNDP and the government of Indonesia, rules, regulations, policies and strategies; Provision of inputs to preparation of administrative team results-oriented workplans. 2. Provides accounting and administrative support focusing on achievement of the following results: Assistance in proper control of the supporting documents for payments and financial reports for NEX projects and/or any payment execution; Processing of financial documentation (vouchers, supporting documents, telephone bills and any invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, travel claims, monthly payment orders (MPOs) and other entitlements are duly processed; Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures, routine correspondence (emails/faxes), memo/note to the files, based on SOP and project needs; In coordination with Project Coordinator based in the project office to process any payments; Extracting, inputting, copying and filing data from various sources; Maintenance of the proper filing system for financial records and documents. 3. Provides administrative and logistical support, focusing on achievement of the following results: Arrangement of travel and hotel reservations, and ensure the process of bidding comparison; Support to any consultants/experts by processing requests for visas, identity cards and other documents in accordance with requirements of the United Nations and Government of Indonesia; Administrative support to organization of conferences, workshops, retreats; Provide any travel authorization and/or logistic support to all project team, experts/consultant and/or meeting participants; In coordination with Programme Associate to prepare any routine correspondence, faxes, memoranda and reports in accordance with SOP; Extracting, inputting, copying and filing data from various sources; Maintenance of files in the project office at BAPPEDA in Aceh Selatan; Perform other duties as required. 4. Provides support to office maintenance and assets management, focusing on achievement of the following results: Collection of information on assets management, maintenance of records and files on assets management; Update and develop the list of inventory (management system to record any asset/ equipments purchased by project); Maintenance of files and records relevant to office maintenance. 5. Provides support to knowledge building and knowledge sharing in the project team, focusing on achievement of the following results: Participation in the training for the operations/projects staff on Finance and Administration; Actively check to UNDP website in relation to any information on finance and administration, as well as project’s activities; Contributions to knowledge networks and communities of practice. III. Impact of Results The key results have an impact on the execution of the project team’s financial and administrative/logistical in terms of quality and accuracy of work completed services. Accurate data entry and presentation of financial and administration information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources and keep records, as well as to strengthen the partners’ capacity in the provision of administrative services.

Competencies

IV. Competencies and Critical Success Factors Corporate Competencies: Demonstrates commitment to UNDP’s mission, vision and values Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Functional Competencies Knowledge Management and Learning Shares knowledge and experience Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills Development and Operational Effectiveness Ability to perform a variety of repetitive and routine tasks and duties related to finance, screening, collecting and preparation of documentation, data input, transactions tracking, filling, provision of information, arrangement of meetings, office and vehicle maintenance and general administration work Ability to review data, indentify and adjust discrepancies Ability to produce accurate and well documented records conforming to the required standard Ability to handle a large volume of work possibly under time constraints Good knowledge of financial & Administrative rules and regulations. Strong IT skills Ability to provide input to business processes re-engineering, implementation of new system Leadership and Self-Management Focuses on result for the client and responds positively to feedback Consistently approaches work with energy and a positive, constructive attitude Remains calm, in control and good humored even under pressure UNDP Accounting and Finance Training and certification

Required Skills and Experience

V. Recruitment Qualifications Education: Minimum Diploma 3 in finance, economic, business, public administration or related field. Experience: Minimum 3 years of relevant working experience at national or international level. Excellent to use computers (office software packages such as MS Word, Excel, Power Point, Outlook, etc.), Experience in administration and/or finance tasks of the projects with UNDP or any UN agencies, or bilateral project, Experience to work with multi tasking and good team work, Experience to work with Gov. projects or non-profit organization. Language Requirements: Fluency in the UN and national language of the duty station APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.