Vacancy at UNDP - FINANCE ASSISTANT (FA) FOR WASTE MANAGEMENT

Location :	Banda Aceh, INDONESIA
Application Deadline :	12-Oct-10
Type of Contract :	Service Contract
Post Level :	SC-5
Languages Required :	English
Duration of Initial Contract :	6 months (with possible extension)

Background

I. Organizational Context Under the direct supervision of the Project Associate (PAsc) in Banda Aceh, the Finance Assistants (PAs) are responsible for the efficient and proper financial management of UNDP’s Tsunami Recovery Waste Management Programme (TRWMP) activities in respect to monitoring and reporting. The Financial Assistants of the TRWMP provide support and assistance to the Programme Team in ensuring financial project outputs and targets are delivered satisfactorily. He/she is required to work closely with UNDP’s government implementing partners/ contractors to ensure all funds are disbursed transparently in accordance with project documents and that all financial documentation is in order. He/she will also liaise with operations, programme and other project staff as and when required.

Duties and Responsibilities

II. Functions / Key Results Expected 1. Ensures implementation of operational strategies focusing on achievement of the following results: Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies. Input to the programme work plan and strategies and elaboration of the content of Standard Operating Procedures in Finance in consultation with the direct supervisor and office management. Assist in the communicating and delivering the overall TRWMP financial management strategy, objectives and activities 2. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results: Proper regular financial control following UNDP procedures for all supporting documents related to payments sent by government implementing partners and contractors. Undertake regular financial monitoring and evaluation of government implementing partners/contractors and make appropriate recommendations & suggestions following with UNDP Guidelines for Implementing Partners. Prepare reports on activities supported by the programme, including activities undertaken by implementing partners/contractors. Prepare and submit request for payments to UNDP Jakarta. Monitor budgets for the TRWMP and advices supervisor of any critical variations in the budget. Ensure that all financial activities, record, invoices or related done/sent by implementing partners/contractors are correct and valid. Maintenance of the proper filing system for finance records and documents. Maintenance all reports of expenditures control system (project tracking) which ensures that all processed with matched and completed, transactions are correctly recorded and maintained Atlas record; and other entitlements are duly processed Support programmes activities by giving input and recommendation for financial and budget plan. Maintenance of the Accounts Receivables for UNDP projects and deposits recording in Atlas in coordination with UNDP Jakarta. Assist the designated engineer in regards to the payment process for contactors. 3. Ensures proper Financial management system functioning focusing on achievement of the following results: Maintain project tracking and budget expenditures based on Implementing Partners and contractors’ record. In coordination with UNDP Jakarta in maintaining all financial data. 4. Supports knowledge building and knowledge sharing in the Field Office particularly for programs’ implementing partners focusing on achievement of the following results: Liaise and work with Government & Non-Governmental Organizations (NGOs) and other project partners. Knowledge sharing for financial expenditures recording and reporting to the implementing partners/contractors. Participation in the trainings for the operations/ projects staff on Finance. Contributions to knowledge networks and communities of practice. III. Impact of Results The key results have an impact on the execution of the TRWMP financial services management in terms of quality and accuracy of work completed. Accurate data entry and presentation of financial information and client-oriented approach enhances UNDP capability in use of financial resources and particularly in enhancing transparency and capacity of TRWMP implementing partners. Financial Assistant with Duty Station in Banda Aceh will be covering East Coast area (such as Kota Sabang, Kota Banda Aceh, Pidie, Bireun, Lhokseumawe, Aceh Besar and Aceh Utara district) depend on programmes’ need.

Competencies

IV. Competencies Corporate Responsibility & teamwork: Serves and promotes the vision, mission, values, and strategic goals of UNDP Plans, prioritizes, and delivers tasks on time People Skills Promotes a learning environment; facilitates the development of individual and team competencies Partnering & Networking: Seeks and applies knowledge, information, and best practices from within and outside UNDP Assist to develop productive working relationships with Government within the context of the TRWMP Results-Orientation: Determines clients' needs & adapts UNDP products & services to meet them Innovation & Judgment Contributes creative, practical ideas and approaches to deal with challenging situations Pursues own personal and professional development Communication: Demonstrates effective written and oral communication skills Demonstrates effective written and oral communication skills Job Knowledge & Expertise Executes day-to-day tasks systematically & efficiently Uses Information Technology effectively as a tool and resource Executes day-to-day tasks systematically & efficiently

Required Skills and Experience

V. Recruitment Qualifications Education: Minimum university degree or equivalent in accounting, financial or business management or economic discipline. Experience: Minimum 5 years of relevant finance experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet, database packages, and experience in handling financial record/system. Language Requirements: Fluency in the UN and national language of the duty station APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.