Vacancy at IOM - Project Assistant II (Liaison Assistant)

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

IOM Indonesia is looking for 2 (two) Project Assistant II (Liaison Assistant) according to the terms of reference below. Interested candidates are invited to submit their applications to recruitment-indonesia@iom.int not later than 16 November 2010 indicating the reference code below as subject. All candidates are requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.

Reference No : SVN/ID10/2010/073
Position Title : Project Assistant II (Liaison Assistant) – two positions
Classification : Employee, Grade 5
Duty Station : Banda Aceh - Indonesia


Type & duration of contract: Special All Inclusive Contract, 3 months with possibility of extension

General Functions :
Under the overall supervision of the Chief of Mission and the direct supervision of the Project Manager, the successful candidate will be responsible for a) the liaison with local district government and b) the liaison, guidance and training of local businesses.
Within the "Sustainable Economic Growth for Aceh" - Bener Meriah and Aceh Tengah Districts"
Project framework; IOM is strengthening local coffee businesses through matching grants. The incumbent will be responsible to oversee the implementation of this part of the project. Furthermore, the successful candidate will conduct day-to-day liaison with local government and local stakeholders.

In particular he/she will be responsible for:

1. Facilitate the selection of eligible businesses according to standard operation procedures. The LO has to ensure that the SOPs are followed and the process is transparent.
2. Documentation of the selection process and information of the selection status to project partners and stakeholders
3. Conducting and facilitation of trainings to local businesses. The LO will develop training schedules and training modules on, but not limited to: business plan development, supply chain management, business management, banking, international relations, marketing etc.
4. Coordinate all training activities with project partners to maximise synergies within the project.
5. Train local businesses in environmental awareness and facilitate necessary environmental safeguards and regulations between businesses and local government.
6. Facilitate the disbursement of grants according SOPs. This includes that business apply and receive a SPPL from the local government.
7. Monitoring of businesses and the use of grants
8. Regular update of project stakeholders on project process and planed activities. Including: local government agencies, the coffee forum etc.
9. Provide regular input for project newsletters, web-site and reporting.
10. Ensure communication and information between the different project divisions.
11. Completion of the monthly monitoring and evaluation report.
12. Perform other duties as may be assigned.


Desirable Qualifications:

University Degree in business administration, international development, management, with a strong background in business development and entrepreneurship. Have 3 years working experience in this field and experience in training development, marketing of agricultural products and/or a combination of relevant trainings and experiences.

Experience in liaising with governmental and local authorities as well as with international institutions. Sound knowledge of project monitoring and evaluation and project controls. Ability to prepare clear and concise reports.

Have strong communications and negotiation skills. Strong interpersonal and organizational skills.
Drive for results and effective resource management skills. Demonstrated track record in leading and working effectively with colleagues from varied cultures and professional background in order to achieve desired goals. Ability to manage workload within general schedule of work, instructions and standard practices. Strong team player, able to work with minimum supervision and maintain composure under pressure.
Advanced skills in MS-Office applications, experience in MS-ACCESS is an advantage.

Fluently in English and Bahasa Indonesia both verbal and written