Vacancy at UNDP - FINANCE ASSISTANT

Location :	Banda Aceh, INDONESIA
Application Deadline :	08-Apr-11
Type of Contract :	Service Contract
Post Level :	SC-5
Languages Required :	English
Duration of Initial Contract :	up to 31 December 2011

Background

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. I. Organizational Context Under the guidance and supervision of the Finance Associate, the Finance Assistant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Assistant promotes a client-oriented approach consistent with UNDP rules and regulations. The Finance Assistant works in close collaboration with the operations, programme and projects’ staff in the SO, CO and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

II. Functions / Key Results Expected Summary of Key Functions: Implementation of operational strategies Functioning of cost-recovery system Accounting and administrative support SO cash management Knowledge building and knowledge sharing 1. Ensures implementation of operational strategies focusing on achievement of the following results: Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies. Input to the SO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management. 2. Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results: Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery. 3. Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results: Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution. Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; pass-through, salaries, overtime, travel claims, MPOs and other entitlements are duly processed Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Presentation of information on the status of financial resources as required. Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas. Management of cash receipts and petty cash. Maintenance of the proper filing system for finance records and documents. 4. Ensures proper SO cash management system functioning focusing on achievement of the following results: Alternate to Finance Associate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application. Alternate to Finance Associate for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions. Stop payment initiation on internet banking systems. Preparation of monthly UN exchange rate report to Treasury. Timely and accurate preparation of bank reconciliations. Initiation of bank transfers and deals in Atlas. 5. Supports knowledge building and knowledge sharing in the SO focusing on achievement of the following results: Participation in the trainings for the operations/ projects staff on Finance. Contributions to knowledge networks and communities of practice. III. Impact of Results The key results have an impact on the execution of the SO financial services management in terms of quality and accuracy of work. Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources.

Competencies

IV. Competencies and Critical Success Factors Corporate Competencies: Demonstrates commitment to UNDP’s mission, vision and values Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Functional Competencies Knowledge Management and Learning Shares knowledge and experience Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills Development and Operational Effectiveness Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information Good knowledge of financial rules and regulations, accounting Strong IT skills Ability to provide input to business processes re-engineering, implementation of new system Leadership and Self-Management Focuses on result for the client and responds positively to feedback Consistently approaches work with energy and a positive, constructive attitude Remains calm, in control and good humored even under pressure UNDP Accounting and Finance Training and certification

Required Skills and Experience

V. Recruitment Qualifications Education: Bachelor degree with specialized certification in Accounting and Finance, Business, Public Administration or specialized certification in Accounting and Finance would be desirable. Experience: 4 years of relevant finance experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Language Requirements: Fluency in the UN and national language of the duty station. APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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