Lowongan Kerja UNDP - Project Assistant

PROJECT ASSISTANT (5 POSTS) (POST NO: 24768) - (FOR INDONESIAN NATIONALITY ONLY)

Location :	Pidie, Lhokseumawe, Takengon, Meulaboh and Subulussalam, INDONESIA
Application Deadline :	08-Aug-11
Type of Contract :	Service Contract
Post Level :	SC-5
Languages Required :	English
Expected Duration of Assignment :	12 months

Background

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We, the UNDP Country Office (CO), aim to be a bridge between Indonesia an all donors as well as maintaining our status as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. I. Organizational Context The Aceh Government Transformation Programme (AGTP) addresses the urgent need to strengthen the capacity of Aceh’s provincial government and ensure that it has the wherewithal to efficiently assume the responsibilities, functions, resources and assets it has inherited from the Aceh and Nias Reconstruction and Rehabilitation Body (BRR). AGTP is designed to address critical gaps in the Aceh government’s policy-making and technical capacity. The first gap lies in the Executive’s capacity to coordinate the transition. The second gap lies in the technical capacity of the provincial and district government agencies to process assets and projects transferred from BRR, and to implement ongoing recovery work. The third gap is the administration’s broader institutional capacity to coordinate and implement reconstruction and rehabilitation work beyond the transition. AGTP is expected to receive additional funding from the donor mid-2011, thus extending the project period up to June 2012. The additional funding scheme will be mostly used to provide support to local government during the verification of rehabilitation and reconstruction (RR) assets, asset transfer process, as well as building the capacity of regional governments in asset management. Coordination mechanism on asset transfer at national, provincial, and district level will also be supported by the funding. The Project assistant will be directly supervised by Project Associate, whereby his/her major task will be in providing programme support services, ensuring high quality, accuracy and consistency of work. S/he works in close collaboration with other project components/clusters of AGTP and with the programme staff in the Governance Unit of UNDP Country Office and government officials, as required to exchange information and support programme delivery. The Project Assistant will be responsible for one of the six clusters of Asset Transfer process of Aceh, which has been defined by the Team Likuidasi. The six clusters are as follow: Cluster I (Banda Aceh, Aceh Besar, Sabang), Cluster II (Pidie, Pidie Jaya, Bireuen), Cluster III (Aceh Utara, Lhokseumawe, Aceh Timur, Langsa, Aceh Tamiang), Cluster IV (Aceh Tengah, Bener Meriah, Gayo Lues, Aceh Tenggara), Cluster V (Aceh Jaya, Aceh Barat, Nagan Raya), Cluster VI (Aceh Barat Daya, Aceh Selatan, Subulussalam, Aceh Singkil, and Simeulue).

Duties and Responsibilities

II. Functions / Key Results Expected Summary of Key Functions: - Support to formulation of programme strategies and the AGTP - Support to management of the AGTP - Administrative support to the Programme Unit - Support to resource mobilization - Support to knowledge building and knowledge sharing 1. As a member of UNDP-AGTP management team, support the strategic direction of the output focusing on achievement of the following results: - Build and maintain close cooperative relationship with relevant stakeholder and partners in target districts, including Liquidation Team, Dinas Pengelolaan Keuangan dan Kekayaan Daerah (DPKKD). 2. Provides effective support to the implementation of AGTP focusing on the achievement of the following results: - Provision of guidance to target districts on routine implementation of project activities; - Conduct/participate in coordination meetings, forums and other relevant events in Aceh to be abreast with the issue of asset transfer and management in Aceh; - Ensure local government assign relevant staffs to participate in the asset verification exercise; - In coordination with AGTP’s Admin and Finance Associate, ensure financial and logistical arrangement for all activities within cluster, among others: • Facilitate administrative clearance of expenditures; • Facilitate payment process with local government of target districts, if necessary; and • Maintain receipts and conduct book keeping. - Ensure verification process of RR assets are carried out in timely manner and properly documented; - Coordinate with DPKKD and other relevant agencies in the districts and cluster to produce necessary documents on asset verification process; - Ensure active participation of local government in the district and provincial coordination forum on asset transfer; - Ensure proper documentation of coordination forum on asset transfer; and - Ensure that local government assigns relevant staff to participate in the asset verification and asset revaluation trainings and coaching. 3. Provides administrative support to the Programme Unit focusing on achievement of the following results: - Preparation of non-PO vouchers for development projects. - Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. - Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas. 4. Supports resource mobilization focusing on achievement of the following results: - Review of contributions agreement, managing contributions in Atlas. 5. Ensure facilitation of knowledge building and knowledge sharing in the project, focusing on achievement of the following results: - Professional growth through active learning. - Sound contributions to knowledge networks and communities of practice. - Provide support to AGTP Programme Team related to data/information management (files, letter, reporting documents, etc.) • Facilitate data/information management including maintenance of filling system both electronic and physical (of relevant documents of AGTP Project) • Facilitate correspondence with project/programme partners by preparing letter for clearance; and • Support with sorting data and information for project reports and programme updates as required. III. Impact of Results The key results have direct impact on the overall efficiency and effectiveness AGTP Project Management, particularly in the delivery of Output 5 (Transfer of Rehabilitation and Reconstruction Assets). Project implementation in line with the objective of the project and UNDP rules, regulation and procedures is critical to ensure achievement of UNDP country programme outcomes. A client-oriented and efficient approach impact on the image of UNDP in the country.

Competencies

IV. Competencies and Critical Success Factors Functional Competencies: Level 1.1: Support the preparation of information for advocacy - Identifies relevant information for advocacy for a variety of audiences Results-Based Programme Development and Management Level 1.1: Contributing to results through provision of information - Provides information and documentation on specific stages of projects/programme implementation Building Strategic Partnerships Level 1.1: Maintaining information and databases - Analyzes general information and selects materials in support of partnership building initiatives Innovation and Marketing New Approaches Level 1.1: Implementing processes and uses products - Documents and tracks innovative strategies/best practices/new approaches Resource Mobilization (Field Duty Stations) Level 1.1: Providing information for resource mobilization strategies - Maintains information/databases on potential and actual donors - Maintains database of project files - Provides data and information needed for preparation of project documents Promoting Organizational Learning and Knowledge Sharing Level 1.1: Basic research and analysis - Researches best practices and poses new, more effective ways of doing things Job Knowledge/Technical Expertise Level 1.1: Fundamental knowledge of processes, methods and procedures - Understands the main processes and methods of work regarding to the position - Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks - Demonstrates good knowledge of information technology and applies it in work assignments Global Leadership and Advocacy for UNDP’s Goals Level 1.1: Research and analysis - Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences Client Orientation Level 1.1: Maintains effective client relationships - Reports to internal and external clients in a timely and appropriate fashion - Organizes and prioritizes work schedule to meet client needs and deadlines - Establishes, builds and sustains effective relationships within the work unit and with internal and external clients - Responds to client needs promptly Core Competencies: - Demonstrating/safeguarding ethics and integrity - Demonstrate corporate knowledge and sound judgment - Self-development, initiative-taking - Acting as a team player and facilitating team work - Facilitating and encouraging open communication in the team, communicating effectively - Creating synergies through self-control - Managing conflict - Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. - Informed and transparent decision making

Required Skills and Experience

V. Recruitment Qualifications Education: Bachelor Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement. Experience: - Minimum 3 years of relevant administrative or programme experience is required at the national or international level in providing advisory services and hands-on experience in implementation of development projects; - Knowledge and experience in decentralization and governance issues are an advantage; - Some understanding on accounting and finance is an advantage; and - Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Language Requirements: Fluency in the UN and national language of the duty station. APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements ATLAS No: 00063636 (Pidie), 00063637 (Lhokseumawe), 00063638 (Takengon), 00063639 (Meulaboh), 00063640 (Subussalam)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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