OPEN TO INTERNAL AND EXTERNAL CANDIDATESReference No : SVN/ID10/2011/036
Position Title : Project Assistant I
Classification : Employee, G4
Duty Station : Jantho, Aceh Besar - Indonesia
Type & duration of contract: Special All Inclusive Contract, 3 months with possibility of extension
General Functions:
Under the guidance and direct supervision of the Project Manager and the overall supervision of the Programme Manager, the Project Assistant will provide technical support in the conduct and
implementation of project activities, specifically to the “Support to the consolidation of Police
Reform in Aceh” Project. In particular, he will:
1. Assist in organizing workshops and all project-related activities in relation to the “Support to the consolidation of Police Reform in Aceh”,Project.
2. Assist Project Manager in the development of plans and strategies for all the project components.
3. Coordinate with relevant government officials in relation to the identification of appropriate
participants to the project activities.
4. Assist in facilitating workshops, training activities, community forums, and all project-related
activities.
5. Assist in the development of Terms of Reference for field assessment visits and ensure that field visits are well planned and coordinated with relevant officials. During the conduct of field visits, ensure that the Programme Manager and National project Coordinator are regularly updated on the progress of project activities.
6. Analyze the problems encountered by community and police and provide recommendation(s) on it.
7. Monitor FKPM activities at Polsek or pospol level.
8. Submits monthly/biweekly/regular activity report.
9. Provide inputs in the preparation of project progress and completion reports for submission to
donor agency.
10. Coordinate with Administrative and Finance Assistant assigned to the project to ensure that all administrative and logistics arrangements for all project activities are carried out efficiently and effectively.
11. Liaise and closely coordinate with the INP and other relevant agencies to ensure that effective working relationship and information sharing channels with IOM are maintained, (Ka SPN, Kasatwil, Kabag Binmas, Kapolsek, FKPM Leader, etc).
12. Along with other PA, represent in coordination meetings with relevant organizations and
government agencies and ensure that the minutes of meetings are prepared in a timely manner.
13. Provide translation support services to the Police, in particular to the Project Manager, Chief of Mission and all international staff, during meetings or official functions as required.
14. Undertake other duties that may be assigned from time to time which are commensurate to the position.
Desirable qualifications :
Diploma in development work or program management, or alternatively, combined experience and training in any of these field. At least one year of experience in any of these fields, particularly in the organizing the workshop, training activities and project development, management and evaluation.
Ability to work effectively and harmoniously within a team from varied cultures and professional
background.
Possess strong organizational and communication skill, detail oriented, committed, efficient and
flexible. Have ability to establish priorities and plans, ability to work under pressure and cope with deadlines. Good written and spoken communications skills, good interpersonal skills, high loyalty and good working in team.
Proficient in computer applications. Excellent interpersonal skills. Ability to work with minimum
supervision and to lead and work effectively in a team.
Thorough knowledge of English.
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