Vacancy at Caritas Czech Republic - Procurement Assistant

Caritas Czech Republic Aceh Mission (CCR) has been implementing rural livelihoods development activities in Aceh Jaya district since 2005 after finalizing emergency phase of the post tsunami relief. Livelihood field became soon a core activity of CCR in Aceh. For more than 4 years CCR has been providing long term support for the victims of tsunami in the fields of agriculture, agro-forestry and aquacultures (all sub districts of Aceh Jaya district).

In 2010-2012 CCR will be implementing a project for the Mulit-Donor Fund (MDF) in cooperation with the Economic Development Financing Facility (EDFF) and the World Bank. This project will focus on improving the economic opportunities available to nilam growers across Aceh. This call for applications is open for thisproject.

CCR is now recruiting new candidates for the following positions:

1. Procurement Assistant with duty station in Banda Aceh

Description of Responsibilities

• Prepare, register, issue and follow up Purchase Orders;
• To ensure that quotations are completed in time and that the requester is informed of results;
• To ensure that the validation process is respected, that acknowledge are sent to the requester and that follows up are done on all Request Orders;
• Liaise and co-ordinate with the relevant departments/ functions regarding delivery of supplies and keep all parties informed of any changes;
• To conduct purchases according to the Caritas Czech Republic procurement standards and instructions received from the supervisor;
• Execute the purchase of appropriate supplies and arrange delivery in a timely and cost effective manner;
• Ensure to follow good receiving process including inspection on delivery and the correct invoice, delivery note/ good receiving note is signed by concerned parties;
• Assist in the maintenance of an accurate and up-to-date supplier information database for regularly purchased items, and keep updated on local market conditions;
• Prepare monthly report with respect to all procurement activities and submit to the supervisor on time.

IV. Recruitment Qualifications

Education:

• A minimum D-III degree

Experience:

• 3 years experience with logistics and procurement for a business or INGO
• Good acknowledges procurement of work (construction)
• Experience tracking assets
• Ability to travel in the district as needed to oversee delivery
• Ability to work overtime and weekends as needed to oversee delivery in the field

Language Requirements:

• Excellent Bahasa Indonesia and upper-intermediate level of English (written and spoken)

How to apply :

Application must include a cover letter in English and current Curriculum Vitae with the position code as the subject of the email.

CV should include 2-3 page professional resume with education, and work

experience (English only) and 3 professional references (not related to/ family member with) the candidate complete with names, job position and working phone number for the reference.

Resumes must have full contact detail of candidate and qualified candidates should sent the application to caritas.ceko@gmail.com by COB 7 July 2011.