Vacancy at UNDP

PROJECT COORDINATOR OUTPUT 2 TECHNICAL ASSISTANCE AND CAPACITY BUILDING OF SKPAS (POST NO: 24657) (FOR INDONESIAN NATIONALITY ONLY)

Location :	Banda Aceh, INDONESIA
Application Deadline :	31-Jul-11
Type of Contract :	Service Contract
Post Level :	SC-8
Languages Required :	English
Duration of Initial Contract :	12 Months

Background

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We, the UNDP Country Office (CO), aim to be a bridge between Indonesia and all donors as well as maintaining our status as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development. I. Organizational Context The Aceh Government Transformation Programme (AGTP) addresses the urgent need to strengthen the capacity of Aceh’s provincial government and ensure that it has the wherewithal to efficiently assume the responsibilities, functions, resources and assets it has inherited from the Aceh and Nias Reconstruction and Rehabilitation Body (BRR). AGTP is designed to address critical gaps in the Aceh government’s policy-making and technical capacity. The first gap lies in the Executive’s capacity to coordinate the transition. The second gap lies in the technical capacity of the provincial and district government agencies to process assets and projects transferred from BRR, and to implement ongoing recovery work. The third gap is the administration’s broader institutional capacity to coordinate and implement reconstruction and rehabilitation work beyond the transition. The project has three outputs: (1) Enhanced capacity of the Provincial Executive to create the institutional and policy framework for successful transition and recovery. This will provide the Provincial Executive with the ability to coordinate and facilitate the transition through a demand-driven approach to key transition policy areas. This output is based in the Governor’s office. (2) Enhanced operational capacity of key provincial government agencies (SKPA, Satuan Kerja Perangkat Daerah-Aceh) to effectively fulfill their transition and recovery responsibilities. This will provide immediate transitional support to the provincial agencies with the responsibilities for coordinating, planning, implementing and monitoring the main transition activities. This output is based in BKPP. (3) Enhanced capacity of the Provincial Training & Human Resource Body (BKPP) to retain, manage and transfer to provincial and district government agencies the knowledge and skills required for successful transition and sustainable recovery. This will strengthen the province’s ability to sustain the recovery, and thereby safeguard the legacy of the resources and effort invested in Aceh’s social and physical reconstruction. This output is based in BKPP. Under the guidance and direct supervision of National Programme Manager of Aceh Government Transformation Programme, the Output Coordinator (Technical Assistance and Capacity Building of SKPAs) will be responsible to ensure timely implementation of activities across SKPAs. S/he will serve the Project as the focal point for planning, monitoring and evaluation to ensure that project components of Output 2 of AGTP comply with UNDP policies and procedure. S/he will also be responsible for the oversight of (a) project implementation of project components; and (b) compliance to government and UNDP policies and procedure. The Output Coordinator will also supervise and lead the Project Assistant. S/he works in close collaboration with other project components/clusters of AGTP and with the programme staff in the Governance Unit of UNDP Country Office and government officials, technical advisors and experts ensuring successful project implementation.

Duties and Responsibilities

II. Functions / Key Results Expected Summary of key functions: Implementation of programme strategies direction Management of the AGTP programme and Supervision of the Programme Team Creation of strategic partnerships and implementation of the resource mobilization strategy Provision of top quality advisory services to the Government and facilitation of knowledge building and management The functions/duties/ key results of this job description are generic and should be adapted according to practice area specialization. 1. Ensures implementation of programme strategic direction focusing on achievement of the following results: Building and maintain close cooperative relation with relevant stakeholder and partners in Aceh including but not limiting to provincial and district government agencies, the Dinas, Badan, civil society organization, academic institutions, media, development organizations, etc. Provide technical assistance and advice on governance to relevant stakeholders and partners in Aceh, particularly the provincial and district government and their agencies, as necessary. Conduct/participate in coordination meetings, forums and other relevant events in Aceh to be abreast of issues in local governance in Aceh and guidance discussion in the areas of UNDP supports. 2. Participates in effective management of the AGTP programme and supervision of the Programme team within the practice area specialization assigned focusing on quality control from formulation to implementation of the country programme achieving the following results: Strategic oversight of planning, budgeting, implementing and monitoring of the programme, tracking use of financial resources in accordance with UNDP rules and regulations. Effective monitoring, analysis of the programme environment, timely readjustment of the programme, and measuring the impact of the AGTP’s technical assistance to SKPAs. 3. Supports creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results: Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization. 4. Provides top quality advisory services to the Government and ensures facilitation of knowledge building and management focusing on achievement of the following results: Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learned directly linked to programme country policy goals. Sound contributions to knowledge networks and communities of practice. Organization of training for the operations/ projects staff on programme issues. Professional growth through active learning. III. Impact of Results The key results have an impact on the overall efficiency and effectiveness AGTP project Management, particularly in the delivery of Output 2 (Support to SKPAs). Project implementation in line with the objective of the project and UNDP rules, regulations and procedures is critical to ensure achievement of UNDP country programme outcomes. A client oriented and efficient approach has impact on the image of UNDP Indonesia.

Competencies

IV. Competencies and Critical Success Factors Functional Competencies: Advocacy/Advancing A Policy-Oriented Agenda Level 1.2: Ppreparing information for advocacy Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate Results-Based Programme Development and Management Level 1.2: Contributes into results through primary research and analysis Assesses project performance to identify success factors and incorporates best practices into project work Researches linkages across programme activities to identify critical points of integration Monitors specific stages of projects/programme implementation Building Strategic Partnerships Levle 1.2: Maintaining a network of contacts Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders Innovation and Marketing New Approaches Level 1.2: Enhancing processes or products Generates new ideas and proposes new, more effective ways of doing things Resource Mobilization (Field Duty Stations) Level 1.2: Providing inputs to resource mobilization strategies Analyzes information/databases on potential and actual donors Promoting Organizational Learning and Knowledge Sharing Level 1.2: Basic research and analysis Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things Job Knowledge/Technical Expertise Level 1.2: Fundamental knowledge of own discipline Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments Global Leadership and Advocacy for UNDP’s Goals Level 1.2: Preparing information for global advocacy Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences Client Orientation Level 1.2: Establishing effective client relationships Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion Organizes and prioritizes work schedule to meet client needs and deadlines Core Competencies: Demonstrating/safeguarding ethics and integrity Demonstrate corporate knowledge and sound judgment Self-development, initiative-taking Acting as a team player and facilitating team work Facilitating and encouraging open communication in the team, communicating effectively Creating synergies through self-control Managing conflict Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member. Informed and transparent decision making Prince2 training and certification, RMG

Required Skills and Experience

V. Recruitment Qualifications Education: Bachelor or Master’s Degree or equivalent in business administration, public administration, economic, political or social sciences or related field. Experience: Minimum 6 year for Bachelor degree or 2 year for master degree of professional experience in decentralization or related fields of work and hands-on experience in implementing development projects; Experience in providing capacity building programme to local government; Demonstrated knowledge and experience in working on bureaucratic reform/decentralization is essential; Proven experience in translating needs into programme and project documents; Good analytical skills and presentation skills; Excellent contacts and network within Aceh and Jakarta at level of provincial and district government, central government, civil society and donor community; and Experience in the use of computers and office software packages and handling of web based management systems. Language Requirements: Fluency in the UN and national language of the duty station. APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION . Click here to down load the form P11 Female candidates are encouraged to apply UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement.We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements ATLAS No: 00063560

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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