Vacancy at IFES

International NGO seeks a Finance and Admin Assistant. The primary responsibilities will be to assist the Finance and Admin Assistant with the daily operation and implementation of IFES projects in Indonesia. The position is based in Banda Aceh and full time. Anticipated start is between 24 October and 10 November 2011.

IFES is an international, nonprofit organization that supports the building of democratic societies. IFES promotes democratic stability by providing technical assistance and applying field-based research to the electoral cycle in countries around the world to enhance citizen participation and strengthen civil societies, governance and transparency. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries.

IFES Indonesia currently receives USAID and AusAID funding to support the
strengthening of the electoral environment in Indonesia. The program provides assistance to stakeholders such as the KPU and national civil society organizations. The program has 4 internationals and 23 national professional staff and is situated in the business district on Jl. Sudirman.

Responsibilities include:

- Maintain financial and other records in electronic format and hard copy in accordance with IFES standard procedures and systems. Organize and file all accounting and administrative documents;
- Assist in the compilation of bimonthly financial reports to IFES headquarters;
- Assist in tracking and controlling IFES accounts;
- Assist the administration division in office correspondence and communications,
- Assist in logistics and administration for project workshops and consultant trips, ordering and receiving goods and office supplies, and serving general reception functions when necessary;
- Assist in circulating and submitting project-related documentation to management;
- Gather, conduct data entry and update data to maintain accountant records and databases;
- Report regularly to the Head of Finance and Admin and when required also to the Chief of Party;
- Provide all finance-related documentation;
- Perform other job-related duties as assigned by supervisor.
- Travel as required;

Applicants should have:

- At least 4 years of finance/accounting experience in an international environment, ideally with significant experience in implementing democratic development projects and international program management;
- Good organizational skills and diligent attention to details associated with documenting activities to maintain accurate and complete program records;
- Fluency in English and Bahasa Indonesia, both written and oral;
- Records maintenance, information research and database management skills;
- A high level of self-motivation and ability to work autonomously within a fast-paced environment;
- Excellent interpersonal and organizational skills and ability to make independent decisions;
- A degree in accounting is mandatory;
- Excellent time-management skills;
- Ability to manage multiple tasks and deadlines;
- Proficient in the use of Microsoft Office word processing and spreadsheet software, data entry, Internet and email and standard office equipment;
- Experience in operating Quick Book 2010 is advantage;
- Demonstrated initiative, tact and high sense of responsibility and discretion and confidentiality;

Interested candidates may send their application in English to:
vacancy@ifesindonesia.org by 17 October 2011. Applications sent after 17 October 2011 will not be taken into consideration. Only shortlisted candidates will be contacted. No phone inquiries. Please place the position title in the subject line of your e-mail.