Vacancy at Islamic Relief - HR & Admin Officer

Islamic Relief Worldwide is an International Non-Governmental Organization (NGO) established in Birmingham, UK in 1984. Islamic Relief has a consultative status (special category) with the economic and Social Council of the United Nations is full member of British Overseas NGOs for Development (BOND) and a signatory to the code of conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief. It seeks to promote sustainable economic and social development by working with local communities through relief and development programmes. Islamic Relief Indonesia is part of Islamic Relief Worldwide which has been working in Indonesia since 2003. Islamic Relief Indonesia provides service and support to the communities in mandate areas, based on the MoU with Department of Home Affairs. There are some initiative sectors under Emergency and Development program such as Shelter, Water and Sanitation,Health and Nutrition, Livelihood, Orphans, Education, Marines Fisheries, and Disaster Preparedness and Response. Through these sectors, Islamic Relief Indonesia plays significant role in alleviating the suffering and poverty of the world’s poorest people.

Islamic Relief (IR) through World Bank funded aims to develop an integrated marine fisheries project that will provide better sustained livelihoods and can be replicated in line with the objectives of Economic Development Financing Facility (EDFF). This project will be done in line with multidimensional studies to integrate economic fishing activities with social, cultural, and environmental considerations. The main goal of this sub-project is improving coastal community prosperity through integrated marine fisheries management and better market access.

Islamic Relief seeks to hire committed and experienced persons for the following positions:

HR & Admin Officer

Base at: Banda Aceh - NAD
Contract Duration: till 31 December 2011 (Extendable)

KEY DUTIES AND RESPONSIBILITIES:

· To maintain hard and soft copies of HR records – filing of recruitment papers and personnel files
· To prepare contracts and change of contract letters for approval by HR & Admin Coordinator
· To monitor the expiry dates of temporary and fixed term contracts and timesheets for workers and update contract lists as required
· To liaise with Finance team on payment of staff if any
· To advise Project Coordinators and sector coordinator when performance reviews are due for their project staff
· To verify correctness of all staff leave applications (Sick leave, annual leave, R and R leave, etc.) and staff payments before being finally approved by HR & Admin Sr. Officer
· To be responsible for the administration of staff medical claim, including correctness of the dependants and the balance of amount due and send it to HR Country department.
· To provide project staff with any other HR support they may need
· Assist Project Coordinator in HR planning for the project.
· Offer professional and consistent advice and support to Project Coordinator and Team Leaders on all Islamic Relief and Indonesia HR procedures and processes, ensuring HR is prioritized at the program planning process.
· Provide tailored training on HR procedures to teams as necessary
· Liaise with other manager to monitor staff leave.
· Oversee all HR functions including facilitating recruitment, offering advice and supporting recruitment process by setting up a monitoring mechanism for recruitment and HR information management.

SKILLS AND COMPETENCIES:

· Minimum of 2 years experience in management of basics of HR.
· Experience working as part of a multi-disciplinary team.
· Fluent written and spoken English and Bahasa.
· Computer skills (MS Word and Excel)
· Good communication skills
· An ability to work under pressure and within a complex and insecure environment
· Able to work in a multi-lingual and cross-cultural environment.
· Respect for confidentiality and commitment to Islamic Relief overall aims and objectives, including gender, equality and equal opportunities in all aspects of Islamic Relief’s work.
· Initiative, flexibility and ability to work in a team.
· Ability to understand & interpret organizational policies/procedures.
· Attention to detail and ability to produce accurate work.
· Good personal organization skills to produce complete records within agreed deadlines
· Good presentation/interpersonal skills.

DESIRED SKILLS

- Self-starter who is able to work collaboratively across functional areas to achieve organization and personal performance objectives.
- Demonstrated ability to conduct/oversee evaluations, reviews, assessments, etc.
- Experience in the evaluation of development projects using a range of qualitative and quantitative methods.
- Flexible
- Knowledge and practical understanding of and ability to work within both relief and development NGO contexts.
- Proven record of effective management
- Ability to work in a team
- Good IT skills
- Communication skill and report writing
- Problem solving

LANGUAGE:

- Fluency in English (written and spoken)

DISPOSITION:

- Flexible & Patient
- Ability to work on your own initiative as well as a part of a team
- Sympathetic with aims & objectives of Islamic Relief
- Empathy with & understanding of the basic teachings and values of Islam.
- Sensitive to local customs
- Ability to work in a stressful environment

PHYSICAL:

- Energetic and able to operate in situations which may be arduous
- No serious illness

If you meet the above requirements kindly send your detailed CV with recommendations from 2 referees, (one of them your immediate former employer) to: hrislamic@islamic-relief.or.id. Please put the job title and your name in subject of your email. Early applications are encouraged.

Closing date: 7 November 2011