Vacancy at Islamic Relief

Islamic Relief Worldwide is an International Non-Governmental Organization (NGO) established in Birmingham, UK in 1984. Islamic Relief has aconsultative status (special category) with the economic and Social Council of the United Nations is full member of British Overseas NGOs for Development (BOND) and a signatory to the code of conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief. It seeks to promote sustainable economic and social development by working with local communities through relief and development programmes. Islamic Relief Indonesia is part of Islamic Relief Worldwide which has been working in Indonesia since 2003.
Islamic Relief Indonesia provides service and support to the communities in mandate areas, based on the MoU with Department of Home Affairs. There are some initiative sectors under Emergency and Development program such as Shelter, Water and Sanitation, Health and Nutrition, Livelihood, Orphans, Education, Marines Fisheries, and Disaster Preparedness and Response. Through these sectors, Islamic Relief Indonesia plays significant role in alleviating the suffering and poverty of the world's poorest people.
Islamic Relief Indonesia seeks to hire committed and experienced persons for the following position:

PROJECT SUPPORT MANAGER (PSM)

Base: Banda Aceh - NAD

The Project Support Manager (PSM) is a management position for IRI (EDFF project) with supervisory and managerial responsibilities, and ensures positive representation of IRI in the field. The PSM should ensure that the program is running smoothly by coordinating and overseeing the operations of the field office on regular base, and keeping up to date with contextual developments. This includes training and supervising administrative, logistics, procurement, finance and program staff and ensuring compliance with IRI and donor policies and procedures.. PSM will support all heads of fie ld offices and other subordinate staff to ensure that programmatic objectives are met within allotted time, budget, quality and compliance standards.

Responsibilities:

• Oversee the smooth flow of routine support functions (e.g., finance, administration, logistics) of the IRI office and compliance with IRI and donor policies and procedures.
• Ensure effective and transparent use and documentation of financial resources by all project staff in compliance with IRI and donor policies and procedures.
• Ensure that procurement is completed, documented, and delivered to end-user in a timely manner, with items procured meeting specifications of end-users while adhering to donor and IRI procurement guidelines.
• Supervise all programs implemented from the field office and will support all field office in-charge and other relevant staff to ensure that programmatic objectives are met within allotted time, budget and quality standards, and are in adherence to internal Program Management and Quality Control and Compliance systems.
• PSM should work closely with Head of Program to coordinate and provide operational support to program activities, ensuring that the team is able to adhere to work plans, that activities are on schedule and of quality, and that program deliverables are completed as committed.
• Ensure all IRI internal reporting obligations are met.
• Regular budget monitoring and the supervision of finances at the field level
• Assist in the completion of donor reports.

Qualification and Experience:

• Bachelor Level education (minimum) in a relevant field such or International Relations, economy or Development.
• Project management experience (management, planning, staff development and training skills) in development programmes
• 5-8 years previous work experience in a relevant position
• Proven capabilities in leadership and management required
• Excellent skills in written and spoken English
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
• Ability to work well and punctually under pressure
• Minimum 10 years' NGO or relevant organization experience successfully managing programs and teams in the field, preferably in Indonesia.
• Program experience including program implementation, M&E, needs assessments, report development and budget monitoring.
• Have working experience in Aceh province (preferred)

Success Factors:

• At least 5 to 8 years of field experience in program management and coordination;
• Familiarity with the aid system, and ability to understand donor and governmental requirements;
• Excellent communication and drafting skills;
• Able to coordinate and manage staff and project activities;
• Proven ability to work creatively and independently both in the field and in the office;
• Being a strong team player and adept at creating a strong team spirit;
• Ability to organize and plan effectively;
• Ability to work with culturally diverse groups of people;
• Ability to travel and work in difficult conditions and under pressure;
• Knowledge of local language and/or regional experience an asset
• Ability to follow and enforce procedures, meet deadlines and work independently and cooperatively with team members,.
• Have strong staff skills and the ability to motivate diverse teams.
• Have the problem-solving ability
• Excellent oral and written English skills.
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms

Representation

• Liaise with local government officials, (PMU/PMC and local government in Simuelue and Singkil) , local leaders and other community members to foster coordination and ensure support for and acceptance of IRI activities.
• Receive, brief and support all IRW and donor visitors to the region.
• Participate in official meetings and ensure ongoing and regular coordination with state authorities to ensure maximum visibility.
• Participate in donor meetings at state level and communicate relevant information to the Country Director
• Participate in inter-NGO Coordination meetings and any other relevant inter-governmental institution at state level
• Ensure maximum visibility of IRI amongst the NGO community at state level.

Accountability:

IRI team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

If you meet the above requirements kindly send your detailed CV with recommendations from 2 referees, (one of them your immediate former employer) to:

Human Resources Department
Islamic Relief Indonesia - Banda Aceh Office
Jl. Alue Blang No. 24 Neusu Aceh, Banda Aceh
Email: hrislamic@islamic-relief.or.id

Please put the job title and your name as subject of your email.
Early applications are encouraged

Closing Date For Applications: 15 February 2012

source : jobsaceh.blogspot.com