Vacancy at Caritas Czech Republic - Procurement Administrative Assistant

The Caritas Czech Republic Aceh Office (CCR) has been implementing rural livelihood development activities in Aceh Jaya since 2005, following the emergency response to the Tsunami. For more than five years CCR has been providing long term support for the victims of the Tsunami and the conflict in Aceh in the fields of agriculture, agro-forestry and aquaculture. CCR has strong experience working with cooperatives of growers and fishermen and will bring this Aceh-specific knowledge to the AEDFF project.

CCR will be implementing a project that aims to reduce poverty by aiding four key challenges faced by nilam growers: strengthening agricultural methodology, improving technical distillation, developing effective cooperatives and improving links to buyers. The project will be active in four districts of Aceh: Aceh Jaya, Aceh Barat, Aceh Selatan and Gayo Lues from 1 November 2010 until 31 March 2012, funded by the AEDFF.

Following positions are now open in the framework of this project:

Deadline till COB 4 July 2011 - POSITION OPEN
• Procurement Administrative Assistant

Procurement Administrative Assistant

I. Position Information

Code: PAS - BA
Supervisor: Logistics & Procurement Manager
Duty station: Banda Aceh
Expected duration of assignment: July 2011 to 31 March 2012


II. Organizational Context

He/she will provide technical and administrative assistance to a purchasing department by assisting with purchasing documentation and spreadsheets.
This is an office-based position and will not require transportation to the field.

III. Description of Responsibilities

• Assists the purchasing department including data entry;
• Maintains and enters purchase orders/contract of procurement
• Maintains and compiles purchasing reports;
• Works with accounts payable regarding supplier and vendor invoices;
• Responsible for vehicle rental reservations, vehicle accident guidance and insurance follow;
• Supports warehouse storage needs: invoices and issue resolution.


IV. Recruitment Qualifications

• Education: A minimum D-III degree
• Experience: 3 years experience with procurement and logistics, or in a financial assistant position
• Language Requirements: Excellent Bahasa Indonesia and upper-intermediate level of English (written and spoken)

How to apply:

Application should be sent via email and must include a cover letter in English and current Curriculum Vitae with the position code as the subject of the email.
The CV should include a 2-3 page professional resume with education, and work experience (English only) and 3 professional references (not related to/ or family member with the candidate) complete with names, job position and working phone number for the reference.
Resumes must have full contact detail of the candidate and qualified candidates should send the application to caritas.ceko@gmail.com

Note to applicants:

No transportation costs related to relocation will be provided.