Lowongan Kerja IOM - Administrative Clerk

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

IOM Indonesia is looking for one Administrative Clerk according to the terms of reference below. Interested candidates are invited to submit their applications to recruitment-indonesia@iom.int not later than 10 May 2011 indicating the reference code below as subject. All candidates are requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.


Reference No : SVN/ID10/2011/021
Position Title : Administrative Clerk
Classification : Employee, G3
Duty Station : Banda Aceh - Indonesia
Type & duration of contract : Special All Inclusive Contract, 3 months with possibility of extension

General Functions:

Under the overall and direct supervision of the SEGA Project Manager (PM), he/she will be responsible for the following functions:

1. Provide simultaneous administration-related tasks to the PM .
2. Draft out going letters, documents concerning Project’s activities.
3. Maintain security and confidentiality of information and documents as instructed.
4. Updating the project’s database & maintenance of files & important documents related to the project activity
5. Assist in the planning, coordination and arrangement for successful conduction of mission events such as training, workshop, meetings, presentations, and other activity: including necessary paper requirements, travel and hotel arrangements, and trip itineraries when necessary.
6. When required, assist the other SEGA project staffs in completing documentation to be
submitted to PMU.
7. Perform other duties and responsibilities assigned by SEGA Project Manager, i.e.:
- Answer and forward as necessary In/Out phone calls and fax
- Receive/send and distribute In/Out mail
- Keep a log book of all In/Out phone calls, fax and mail
- Receive visitors and inform the IOM the SEGA staff accordingly
- Make travel arrangement for all IOM staff and other project partners such as Travel
- Authorization and Security Clearance in close coordination with Security Focal Point
- Participate in official meetings, appointments and travel as required.
- Coordinate with logistics arrange staff transportation to/from airport
- Assist other SEGA staffs to make copy and scan the document

8. Perform such other duties as may be assigned.


Desirable qualifications:

Diploma degree or relevant experience in social sciences, social work, or languages. At least one
year in Administration, interpretation and/or translation work. Experiences in areas related to the work of humanitarian matters. Experience gained from working in the UN an advantage. Proven ability to interact effectively with government official/local authorities is essential. Good drafting ability and communication skills, both oral and written to produce reports. Demonstrated ability to work in multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural background.

Thorough knowledge of English

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