Vacancy at Islamic Relief

Islamic Relief Worldwide, a British NGO, is urgently looking for suitable individuals for the following positions to implement a longer term sustainable development programme in Indonesia. Islamic Relief (IR) through World Bank funded aims to develop an integrated marine fisheries project that will provide better sustained livelihoods and can be replicated in line with the objectives of Economic Development Financing Facility (EDFF). This project will be done in line with multidimensional studies to integrate economic fishing activities with social, cultural, and environmental considerations. The main goal of this sub-project is improving coastal community prosperity through integrated marine fisheries management and better market access. This project will be implemented with Partnership of Aceh Ocean Coral (AOC), a local NGO.

Islamic Relief seeks to hire a committed and experienced person for the following position:

HR & Admin Sr. Officer
Based at : Banda Aceh
Range of Salary : IDR 6.000.000,- to IDR 7.000.000,-

KEY DUTIES AND RESPONSIBILITIES:
To support the project with all Human Resources work and issues. To assist the Head of Program and HR / Admin Coordinator on HR administrative job work, ensuring the accountable and effective management for the overall project support department in line with Islamic Relief policies and procedures.

MAIN DUTIES AND RESPONSIBILITIES:
· To maintain hard and soft copies of HR records – filing of recruitment papers and personnel files
· To prepare contracts and change of contract letters for approval by Country Director
· To monitor the expiry dates of temporary and fixed term contracts and timesheets for workers and update contract lists as required
· To liaise with Finance team on payment of staff if any
· To advise Head of Program and sector coordinator when performance reviews are due for their project staff
· To verify correctness of all staff leave applications (Sick leave, annual leave, R and R leave, etc.) and staff payments before being finally approved by HR officer
· To be responsible for the administration of staff medical claim, including correctness of the dependants and the balance of amount due and send it to HR Country department.
· To provide project staff with any other HR support they may need
· Assist Head of Program in HR planning for the project.
· Offer professional and consistent advice and support to Head of Program and Team Leaders on all Islamic Relief and Indonesia HR procedures and processes, ensuring HR is prioritized at the program planning process.
· Provide tailored training on HR procedures to teams as necessary
· Liaise with other manager to monitor staff leave.
· Oversee all HR functions including facilitating recruitment, offering advice and supporting recruitment process by setting up a monitoring mechanism for recruitment and HR information management.

NECESSARY QUALIFICATION
· Minimum of 5 years experience in management of basics of HR.
· Experience working as part of a multi-disciplinary team.
· Fluent written and spoken English and Bahasa.
· Computer skills (MS Word and Excel)
· Good communication skills
· An ability to work under pressure and within a complex and insecure environment
· Able to work in a multi-lingual and cross-cultural environment.
· Respect for confidentiality and commitment to Islamic Relief overall aims and objectives, including gender, equality and equal opportunities in all aspects of Islamic Relief’s work.
· Initiative, flexibility and ability to work in a team.
· Ability to understand & interpret organizational policies/procedures.
· Attention to detail and ability to produce accurate work.
· Good personal organization skills to produce complete records within agreed deadlines
· Good presentation/interpersonal skills.

If you meet the above requirements kindly send your detailed CV with recommendations from 2 referees, (one of them your immediate former employer) to: hrislamic@islamic-relief.or.id

Closing date: 15May2011

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